Research Coordinator

We are seeking a detail-oriented and organized Research Operations Coordinator to provide administrative and project coordination support to to our clients drug discovery research team. This role will support purchasing and financial administration, vendor onboarding, event and workshop logistics, team communications, travel coordination, and special projects.

Located in Ridgefield, CT

1 year contract

Pay: $30-35/hour

Key Responsibilities

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• Purchasing and Financial Administration: Create and amend purchase orders, manage goods receipts for services, subscriptions, and operating expenses, and follow up on invoice status using business procurement and financial systems.
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• Project Coordination: Collect weekly action items, follow up with assigned owners, and track deliverables, deadlines, and outstanding tasks.
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• Process and Project Administration: Administer assigned processes, collect required information, resolve or escalate issues as needed, and maintain accurate databases and records.
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• Event and Workshop Coordination: Manage room reservations and coordinate audiovisual equipment, catering, suppliers, attendee communications, service requests, and other event logistics.
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• Team Communications: Create and distribute calendar invitations, develop and send feedback surveys, and coordinate digital signage requests.
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• Vendor Coordination and Onboarding: Request quotes, manage vendor communications, and support onboarding activities, including confidentiality agreements, vendor risk assessments, and sourcing procedures.
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• Equipment Marketplace Administration: Monitor the laboratory equipment marketplace, maintain equipment transfer lists, and follow up with relevant team contacts.
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• External Support Coordination: Respond to routine inquiries from external parties and connect them with the appropriate support resources when necessary.
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• Travel Coordination: Assist with travel booking and related administrative activities for the department.
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• Special Projects: Provide additional administrative and coordination support for projects and operational needs as they arise.
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Qualifications:

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• Bachelor's degree preferred; High school diploma with 3-5 years of relevant experience
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• Previous experience in administrative coordination, project support, procurement, event logistics, or research operations.
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• Familiarity with purchase orders, invoice processing, vendor onboarding, or expense administration.
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• Experience coordinating meetings, workshops, travel arrangements, or other departmental activities.
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• Ability to manage multiple requests, follow up consistently, and communicate progress clearly.
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