Residency Program Coordinator

Job Summary and Responsibilities As the Residency Program Coordinator you will be responsible for coordinating and executing the various functions of the assigned residency program in accordance with the requirements of the relevant entity (e.g., American Board of Family Medicine or American Board of Surgery and the Accreditation Council on Graduate Medical Education) in accordance with CHI Franciscan Health business objectives and applicable regulatory requirements. An incumbent works in an autonomous environment and provides administrative support and technical project coordination that may include research, data and information mining, organization, analysis, and reporting. Work responsibilities include accessing data and information that is considered confidential and/or sensitive, and requires discretion. Every day you will analyze, evaluate, and advise residents on all departmental policies, academic schedules, projects and resident and specialty evaluations; analyze and interpret data compiled for weekly, monthly, quarterly and annual reports. Assist with oversight of residency program in collaboration with program director, including screening candidate applications, making travel arrangements, verifying accuracy of application data and eligibility based on academic standing, and responding to questions regarding departmental policies. Initiate and prepare all documents for signature of the Program Director, as well as generate correspondence concerning the residency program. Ensure all FMR or GSR applications are processed in compliance with deadlines. Ensure prospective resident interview evaluations are completed within deadlines; analyze, on a daily basis, residency packages in various stages of completion, and assure all residents and subspecialty department evaluations are completed and processed on time. Provide a daily analysis of application status to Program Director. Serve as an expert resource/liaison for residents; coordinate/schedule meetings/clerkships between department heads, hospital staff physicians, resident physicians, medical students, consultant physicians, representatives of professional organizations, medical and osteopathic schools, credentialing coordinator, and Family Medicine or General Surgery Residency Coordinators of other training sites. Provide input to residency training files. Ensure that residency training hours are properly accounted for and reported. Formulate and implement plan for the FMR graduation ceremony. Analyze, evaluate, and interpret data compiled for quarterly and annual reporting requirements to Graduate Medical Education Council. Prepare and distribute all required reports prior to established deadlines; provide advance notice to Program Director on potential deviations from the schedule, and resolve accordingly within scope of position. Research and evaluate proposed reports and review report requirements for residency program. Design and/or modify all forms to capture required information; maintain permanent masters of reproduced forms. Work collaboratively with others in the implementation and administration of program services. Analyze methodology for effectiveness, accuracy and timeliness. Establish internal guidelines and procedures to enhance the department. Analyze, evaluate and provide advice on all department policies, academic schedule, projects and functions. Job Requirements Four or more years of progressively responsible related work experience that demonstrates attainment of the requisite job knowledge skills/abilities. Bachelor’s degree in healthcare administration or business administration is preferred. Or any equivalent combination of education and experience which provides the required knowledge, skills and abilities to perform the essential functions of the position. Where You’ll Work You will work at Virginia Mason Franciscan Health, an integrated health system in Washington state that offers benefits including health, dental and vision coverage, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more. #J-18808-Ljbffr