Retail Inventory Coordinator, Accessories & Apparel

Overview

We are seeking a highly organized and proactive individual to join our team as a Retail Inventory Coordinator. In this role, you will play a pivotal part in driving success within the accessories and apparel category by managing store inventory health, fostering efficient communication with our retail operations team, and ensuring retail needs are addressed. The ideal candidate will have strong organizational skills, excellent communication abilities, and proficiency in Microsoft Excel. 

This is a hybrid position based in Carrboro, NC, with an expectation of working in the office three days per week. Candidates must currently live within commuting distance or be willing to relocate to the area

Responsibilities

• Complete vendor merchandise allocations to stores to maintain appropriate inventory levels and support store inventory and sales targets.
• Adjust allocations before the automated replenishment process based on identified issues and opportunities.
• Monitor store in-stock levels, Distribution Center stockouts, and non-model inventory, escalating issues to the Buying team or Retail Inventory Manager as needed.
• Coordinate merchandise deliveries, transfers, returns to vendors, and return authorizations to support efficient store inventory levels.
• Review upcoming inbound and outbound schedules with Operations and Buying to support forecasting and monitor Distribution Center performance.
• Analyze vendor-to-store inventory needs and summarize findings for weekly meetings with the Buying team.
• Apply inventory model targets to manage product lifecycles based on seasonality.
• Implement allocations for promotions, expos, and other events; analyze performance and share results with the appropriate teams.
• Submit ad hoc purchase orders to vendors with approval from Buying and Retail Inventory Management.
• Communicate regularly with stores, District Managers, and Operating Partners to identify opportunities and share information across teams.
• Review upcoming product launches, assortment changes, out-of-stock concerns, capacity issues, and store highlights with the Buying and store teams.
• Review vendor sales and regional store performance during weekly Inventory Sync meetings, including productivity, end-of-life inventory, in-stock percentages, and weeks of stock.
• Develop an understanding of geographic and store-specific performance and trends through data analysis and communication with the field.
• Support the Buying team with seasonal analysis of size-selling ratios.
• Participate in quarterly market and store travel.

Accountable Key Performance Indicators

• Inventory forecast variance to plan
• Weeks of stock
• Sell-through percentage
• In-stock percentage

Report Ownership

• Weekly Vendor Automated Replenishment Summary Report
• Weekly Allocations Tool
• Weekly Regional Performance Report

Qualifications

• Two or more years of multi-location retail experience required.
• Two or more years of purchasing and/or planning experience preferred.
• RICS point-of-sale experience preferred.
• NetSuite experience preferred.
• Experience entering and analyzing data within an inventory allocation tool preferred.
• Proficiency in Microsoft Excel.
• Strong business acumen and knowledge of the retail industry.
• Strong problem-solving skills and a solutions-oriented approach.
• Excellent written and verbal communication skills, with the ability to listen and adapt.
• Ability to communicate confidently and professionally with internal teams, stores, and vendors.
• Proactive self-starter with strong attention to detail and accuracy.
• Demonstrated ability to work independently.
• Willingness to provide additional support when business needs require it.
• Ability to travel up to 25% based on company needs.

Work Location and Schedule

• Based in Carrboro, North Carolina.
• Hybrid work environment