Scheduler

Nurse SchedulerAt Parkway Health & Rehabilitation Center, every shift matters. As our Nurse Scheduler, you'll play a critical role in ensuring our nursing teams are properly staffed, organized, and prepared to provide exceptional care to our residents.Located in Boston, Parkway is a 141-bed skilled nursing and rehabilitation community providing both Short-Term Rehabilitation and Long-Term Care. Our interdisciplinary team supports residents recovering from illness, injury, or surgery, as well as those who require ongoing skilled nursing care. As Nurse Scheduler, you'll work closely with nursing leadership, Human Resources, employees, and agency partners to coordinate staffing in a fast-paced healthcare environment where accuracy, communication, and attention to detail make a real difference.You'll take ownership of the nursing schedule, balancing staffing needs with census, employee availability, PTO, attendance, leaves of absence, and budgeted staffing guidelines. You'll also help maintain accurate timekeeping and payroll information while ensuring leadership has the information needed to make effective daily staffing decisions.If you're organized, resourceful, comfortable working with schedules and competing priorities, and enjoy being the person who keeps things running smoothly behind the scenes, we'd love to have you join the Parkway team.Why Join Parkway Health & Rehabilitation Center?At Parkway, we believe exceptional resident care starts with a strong and well-supported team. Our 141-bed skilled nursing and rehabilitation facility provides Short-Term Rehabilitation and Long-Term Care in an environment focused on helping residents achieve their highest level of independence and quality of life.As our Nurse Scheduler, you'll have a direct impact on the day-to-day operations of the nursing department. Your work will help ensure the right people are in the right place at the right time supporting both our caregivers and the residents who rely on them.What We Offer:Competitive PayComprehensive Benefits for Eligible EmployeesPaid Time Off & Holiday Benefits401(k) with Employer MatchEmployee Referral ProgramOpportunities for Professional GrowthSupportive, Interdisciplinary Team EnvironmentMeaningful Work Supporting Resident CareJoin a Team Where Your Work MattersAt Parkway Health & Rehabilitation Center, the work you do doesn't stop at a schedule. Every staffing decision helps support the caregivers who provide care, comfort, and compassion to our residents.If you're a highly organized scheduling professional who enjoys solving problems, coordinating people, and keeping a busy healthcare operation moving, we encourage you to apply today and become an important part of the Parkway team.ResponsibilitiesNursing Scheduling & StaffingDevelop, maintain, and update the master nursing schedule based on staffing needs, census, employee availability, and established guidelinesPrepare and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needsCoordinate staffing with the Director of Nursing and nursing leadership to maintain safe and appropriate staffing levelsTrack open nursing shifts and communicate staffing needs to nursing leadership and Human ResourcesCoordinate with agency staffing partners as needed and maintain positive, professional relationshipsEnsure orientation schedules for new nursing employees are incorporated into daily staffing plansMaintain appropriate backup coverage and ensure another team member is trained on essential scheduling responsibilitiesTimekeeping, Attendance & Payroll SupportManage scheduling and timekeeping information within the facility's designated systemsReview daily exception reports, missed punches, and shift deviations for accuracyReconcile timecards and assist with payroll preparation for nursing and nursing administrationProcess approved PTO and other time-off requests while monitoring available balances and staffing impactTrack attendance and call-outs in accordance with facility policy and communicate concerns to Human ResourcesAssist with identifying staffing and payroll variances against established budgetary guidelinesReporting & CompliancePrepare daily and weekly staffing reports for nursing leadershipCompile required staffing information for regulatory and Department of Health reportingMaintain accurate scheduling records, forms, and related documentationSupport accurate reporting related to census, staffing hours, and nursing coverageMaintain confidentiality of employee and resident information in accordance with HIPAA and company policiesTeam Collaboration & SupportMaintain consistent communication with the Director of Nursing, Assistant Director of Nursing, Human Resources, and department leadershipParticipate in staffing meetings to review open positions, PTO, leaves of absence, and upcoming staffing needsCommunicate schedule changes clearly and promptly with employees and leadershipProvide professional and responsive customer service to employees regarding scheduling and timekeeping questionsSupport Central Supply by coordinating collection of unit par-level sheets and assisting with weekly replenishment orders as assignedContribute to a culture of teamwork, accountability, service excellence, and continuous improvementQualificationsHigh school diploma or GED equivalent requiredAt least one (1) year of related experience in a high-volume environment, preferably in healthcare staffing, scheduling, operations, or a similar rolePrevious scheduling or staffing experience strongly preferredExperience with scheduling and/or timekeeping software preferredProficiency with Microsoft Excel and other Microsoft Office applicationsExperience with Kronos or similar timekeeping/scheduling systems strongly preferredPrior experience as a CNA or Medication Technician is a plusStrong organizational skills and exceptional attention to detailAbility to prioritize competing needs and make sound decisions in a fast-paced environmentStrong verbal and written communication skillsAbility to maintain confidentiality and handle sensitive employee and resident information with professionalismReliable, dependable, and comfortable working collaboratively with nursing leadership and interdisciplinary teamsThis position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.EOE StatementWE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.