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Secretary

In West Virginia United States

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Secretary   

JOB TITLE:

Secretary

JOB TYPE:

Full-time

JOB LOCATION:

Bruceton Mills West Virginia United States

JOB DESCRIPTION:

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.


Our highly-skilled, diverse, and innovative workforce creates a strong foundation of safety and security.
Through the principles of humanity and normalcy, we develop good neighbors.


This job is open to
Internal to an agency

Current federal employees of this agency.


Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a \"surplus\" or \"displaced\" employee.


Clarification from the agency

  • BOP Employees in the local commuting area.
    DOJ Surplus and Displaced (CTAP) Employees in the local commuting area.
    Duty Location: FCC Hazelton, WV

Duties

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.


Screens telephone calls or personal contact with staff/inmates, utilizing own judgment in directing the caller to the most qualified staff member.


Maintains Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files and records in the operation of the office.


Responsible for the preparation of draft and/or final form of material such as, memoranda, letters, reports, requests, etc.
, as assigned.


Performs a variety of administrative support duties, such as taking and transcribing meeting minutes, copying and filing and appropriate disposal of sensitive documents.


Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution.
The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.


Requirements
Conditions of Employment
U.
S.
Citizenship is Required.

See Special Conditions of Employment Section.


The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.
If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy.
To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria.
You must provide a copy of your written notification of CTAP eligibility with your application.


Qualifications

To be considered for the position, you must meet the following qualification requirements:

Education:
GL-05: Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05.
This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.
One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.


GL-06: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.


OR

Experience:
GL-05 and GL-06: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service.
To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.


Some examples of this qualifying experience are:
GL-05:
Experience preparing, receiving, reviewing and verifying documents.

Experience processing transactions and maintaining office records.

Experience locating and compiling data or information from files and other data sources.


GL-06:
Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda.

Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence.

Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files.

Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions.


OR

Combination of Education and Experience:
GL-05 only: Have a combination of education and experience.
This experience must have equipped you with the qualifications to perform the major duties of this position as described above.
Only education in excess of the first 60 semester hours (i.
e.
, beyond the second year) is creditable toward meeting the specialized experience requirement.
One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.


If applicable, credit will be given for paid and unpaid experience.
To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.


**Your eligibility for consideration will be based on your responses to the questions in the application.
**

Education

See Qualifications Section for education requirements, if applicable.


ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement.
Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable).
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.
S.
Department of Education.


Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.
S.
Department of Education website: Recognition of Foreign Qualifications.


If you are selected for this position and qualified based on education (i.
e.
basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.


Additional information

This position IS included in the bargaining unit.


In accordance with 5 U.
S.
C.
3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.


The representative rate for this position is $55,883 per annum ($26.
78 per hour).


Special Conditions of Employment Section:
Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation.
All applicants are subject to National Crime Information Center (NCIC) and credit checks.


All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.


The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office.
On the day of the scheduled interview, a CVA will be administered.
The applicant assessment must be completed within a 70 minute time period and a passing score must be obtained.
Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score.
Note: The Core Value Assessment will not be administered to current BOP employees.


Successful completion of the \"Introduction to Correctional Techniques,\" three-week training course at Glynco, Georgia is required.


The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application.
You may be required to provide proof of residence.


Additional selections may be made if vacancies occur within the life of the certificate.


As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment.
To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.


Benefits
How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


If your composite score exceeds the average score for this job, your resume and supporting documentation will be compared to your online assessment questionnaire responses and utilized to determine whether you meet the job qualifications listed in this announcement.
If you rate yourself higher than what is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.


There are several parts of the application process that affect the overall evaluation of your application:

Your resume, which is part of your USAJOBS profile;
Your responses to the eligibility questions;
Your responses to the online assessment questionnaire;
Your supporting documentation, if required.


Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration.
You must meet all qualification requirements upon the closing date of this announcement.


Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence (e.
g.
, a memorandum from the manager, Human Resource Manager, SF-52, etc.
)

If you applied to more than one grade level, BE ADVISED that you may be selected at ANY grade level for which you applied and are found qualified (i.
e.
, if the job is announced at the 9/11 grade levels and you apply for the GS/GL-9 and the GS-11,and you are found qualified at BOTH grade levels, you may be selected at either grade level).


What Competencies/Knowledge, Skills and Abilities are Required for this Position?

The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:

GL-05 and GL-06:
Ability to communicate orally.

Ability to communicate in writing.

Ability to organize the workflow of clerical and administrative support functions.

Ability to work with data on a computer.


You may preview questions for this vacancy.


Required Documents

Resume showing relevant experience (cover letter optional).

In order to receive credit for experience contained in an uploaded resume, your employment history must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week.
Failure to follow this format may result in disqualification.

Current or former Federal employees NOT employed by the Bureau of Prisons MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, and salary.
If you have promotion potential in your current position, please provide proof.
If you are applying for a higher grade, and your experience was gained at a Federal agency other than the Bureau of Prisons, you MUST provide the SF-50 Form which verifies the length of time you have been in your highest grade and supports your claim for time in grade.

Employees applying with an interchange agreement must provide proof of their permanent appointment.

Current federal employees NOT employed by the BOP and former federal employees MUST submit a copy of their latest yearly performance appraisal/evaluation.

CTAP, Click Here, if applicable.

A college transcript which includes the School Name, Student Name, Degree and Date Awarded, if applicable.
(Note: If you are selected for this position, official transcript(s) will be required prior to your first day.
)

Failure to provide these documents could possibly result in removal from consideration for this vacancy.
If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc.
Documentation should be identified/saved as VA Letter, DD214, or Transcripts.


We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.


Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


How to Apply

You must apply through the online application system at www.
USAJOBS.
gov.
Follow the prompts to register, answer a few questions and submit all required documents.


NOTE: Submission of a resume alone is not a complete application.
This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section.
Please carefully review the complete job announcement and the \"How to Apply\" instructions.
Failure to provide the required information and/or materials will result in your application not being considered for employment.


Required supporting documentation must be electronically uploaded or transferred from USAJOBS (uploaded).


All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.
m.
, Eastern Standard Time, on the closing date of the vacancy announcement.
You MUST include the vacancy announcement number on your supporting documentation.


NOTE: Failure to follow these application procedures will result in the applicant losing consideration for this position.


Paper applications: If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.


Contact for Assistance in Applying On-Line:
DOJ, Federal Bureau of Prisons
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX 75051
E-Mail: BOP-HRM-HRSC-ConsolidatedStaffingUnit-S@bop.
gov
Phone: 972-352-4200

Agency contact information
CSU
Phone

972-352-4200

Email

BOP-HRM-HRSC-ConsolidatedStaffingUnit-S@bop.
gov

Address

JUSTICE, BUREAU OF PRISONS
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, Texas 75051
United States

Next steps

We will notify you of the outcome after each step of the application process has been completed.
Normally, Selecting Officials will make a selection within 90-days.
When deemed necessary, the selection process may be extended up to 180-days from the date the certificate(s), (Exception, Best Qualified Lists) is/are generated to make a selection.

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

64708 per year

SNAPRECRUIT ID:

S-1707242546-dea75d04117d61973ae44e2a996fc8df

LOCATION:

West Virginia United States

CITY:

Bruceton Mills

Job Origin:

jpick2

A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
All job seekers welcome!

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Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Our highly-skilled, diverse, and innovative workforce creates a strong foundation of safety and security. Through the principles of humanity and normalcy, we develop good neighbors.

This job is open to
Internal to an agency

Current federal employees of this agency.

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a \"surplus\" or \"displaced\" employee.

Clarification from the agency

  • BOP Employees in the local commuting area. DOJ Surplus and Displaced (CTAP) Employees in the local commuting area. Duty Location: FCC Hazelton, WV

Duties

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Screens telephone calls or personal contact with staff/inmates, utilizing own judgment in directing the caller to the most qualified staff member.

Maintains Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files and records in the operation of the office.

Responsible for the preparation of draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned.

Performs a variety of administrative support duties, such as taking and transcribing meeting minutes, copying and filing and appropriate disposal of sensitive documents.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

Requirements
Conditions of Employment
U.S. Citizenship is Required.
See Special Conditions of Employment Section.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application.

Qualifications

To be considered for the position, you must meet the following qualification requirements:

Education:
GL-05: Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

GL-06: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:
GL-05 and GL-06: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:
GL-05:
Experience preparing, receiving, reviewing and verifying documents.
Experience processing transactions and maintaining office records.
Experience locating and compiling data or information from files and other data sources.

GL-06:
Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda.
Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence.
Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files.
Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions.

OR

Combination of Education and Experience:
GL-05 only: Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

See Qualifications Section for education requirements, if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

This position IS included in the bargaining unit.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.

The representative rate for this position is $55,883 per annum ($26.78 per hour).

Special Conditions of Employment Section:
Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70 minute time period and a passing score must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees.

Successful completion of the \"Introduction to Correctional Techniques,\" three-week training course at Glynco, Georgia is required.

The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application. You may be required to provide proof of residence.

Additional selections may be made if vacancies occur within the life of the certificate.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

Benefits
How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

If your composite score exceeds the average score for this job, your resume and supporting documentation will be compared to your online assessment questionnaire responses and utilized to determine whether you meet the job qualifications listed in this announcement. If you rate yourself higher than what is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

There are several parts of the application process that affect the overall evaluation of your application:

Your resume, which is part of your USAJOBS profile;
Your responses to the eligibility questions;
Your responses to the online assessment questionnaire;
Your supporting documentation, if required.

Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration. You must meet all qualification requirements upon the closing date of this announcement.

Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.)

If you applied to more than one grade level, BE ADVISED that you may be selected at ANY grade level for which you applied and are found qualified (i.e., if the job is announced at the 9/11 grade levels and you apply for the GS/GL-9 and the GS-11,and you are found qualified at BOTH grade levels, you may be selected at either grade level).

What Competencies/Knowledge, Skills and Abilities are Required for this Position?

The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:

GL-05 and GL-06:
Ability to communicate orally.
Ability to communicate in writing.
Ability to organize the workflow of clerical and administrative support functions.
Ability to work with data on a computer.

You may preview questions for this vacancy.

Required Documents

Resume showing relevant experience (cover letter optional).
In order to receive credit for experience contained in an uploaded resume, your employment history must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week. Failure to follow this format may result in disqualification.
Current or former Federal employees NOT employed by the Bureau of Prisons MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, and salary. If you have promotion potential in your current position, please provide proof. If you are applying for a higher grade, and your experience was gained at a Federal agency other than the Bureau of Prisons, you MUST provide the SF-50 Form which verifies the length of time you have been in your highest grade and supports your claim for time in grade.
Employees applying with an interchange agreement must provide proof of their permanent appointment.
Current federal employees NOT employed by the BOP and former federal employees MUST submit a copy of their latest yearly performance appraisal/evaluation.
CTAP, Click Here, if applicable.
A college transcript which includes the School Name, Student Name, Degree and Date Awarded, if applicable. (Note: If you are selected for this position, official transcript(s) will be required prior to your first day.)

Failure to provide these documents could possibly result in removal from consideration for this vacancy. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD214, or Transcripts.

We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

You must apply through the online application system at www.USAJOBS.gov. Follow the prompts to register, answer a few questions and submit all required documents.

NOTE: Submission of a resume alone is not a complete application. This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section. Please carefully review the complete job announcement and the \"How to Apply\" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment.

Required supporting documentation must be electronically uploaded or transferred from USAJOBS (uploaded).

All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement. You MUST include the vacancy announcement number on your supporting documentation.

NOTE: Failure to follow these application procedures will result in the applicant losing consideration for this position.

Paper applications: If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.

Contact for Assistance in Applying On-Line:
DOJ, Federal Bureau of Prisons
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX 75051
E-Mail: BOP-HRM-HRSC-ConsolidatedStaffingUnit-S@bop.gov
Phone: 972-352-4200

Agency contact information
CSU
Phone

972-352-4200

Email

BOP-HRM-HRSC-ConsolidatedStaffingUnit-S@bop.gov

Address

JUSTICE, BUREAU OF PRISONS
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, Texas 75051
United States

Next steps

We will notify you of the outcome after each step of the application process has been completed. Normally, Selecting Officials will make a selection within 90-days. When deemed necessary, the selection process may be extended up to 180-days from the date the certificate(s), (Exception, Best Qualified Lists) is/are generated to make a selection.


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