Find Secretary III Job in Orange County, CA, Capellen | Snaprecruit

Full-time

Orange County, CA Capellen United States

No

PROBATION

The Orange County Probation Departmentassists the criminal justice system in Orange County, California by making a safer Orange County through positive change. Under the direction of the Chief Probation Officer, a dynamic executive team with an organizational structure comprised of three bureaus Adult Operations, Juvenile Operations, and Administrative Services serves the community using efficient and research supported corrections practices to reduce crime, assist the Courts in managing offenders, promoting lawful and productive lifestyles and assisting victims.

The successful candidate will be a key member in providing secretarial services to Executive Management staff. The major responsibilities of the position include, but are not limited to:

• Coordinating office management activities, such as scheduling meetings and managing multiple executive-level calendars.
• Undertaking administrative and office services tasks efficiently.
• Executing complex and highly responsible clerical work with precision.
• Reviewing and interpreting policy and administrative regulations as necessary.
• Drafting and preparing correspondence under the direction of superiors.
• Reviewing and proofreading documents for proper format and grammatical accuracy.
• Making travel arrangements, organizing conference attendance, and managing similar logistical requirements.
• Acting as a liaison between managers and their subordinates, facilitating effective communication.
• Fulfilling any additional duties as assigned by supervisors.

The ideal candidate will have at least three (3) years of experience in organizing, planning, prioritizing assignments, taking initiative, paying attention to details, and providing administrative support to high level management positions. In addition, the ideal candidate will demonstrate experience in the following core competencies:

Technical Knowledge | Administrative Support Experience

• Correcting English usage, spelling, vocabulary, and punctuation.
• Experience in taking meeting minutes and transcribing accurately.
• Proficiency in MS Office Suite applications, including advanced skills in Outlook, Word, Excel, PowerPoint, and Teams.
• Writing technical reports and documents proficiently.
• Maintaining and managing pertinent information by creating reports, memos, correspondence, spreadsheets, presentations, and other related documents using current computer systems.
• Performing complex record-keeping with attention to detail and a high level of accuracy.
• Being a team player capable of multitasking, managing competing priorities, and completing assignments in a timely manner.
• Exercising sound judgment and discretion in handling confidential information as required by the assignment.
• Reading and interpreting complex policies, regulations, and guidelines.

• Ability to multitask and demonstrate initiative.
• Managing and maintaining multiple executive calendars using Microsoft Outlook.
• Coordinating and scheduling meetings and travel arrangements.
• Utilizing schedules, project plans, agendas, and other planning and organization tools to accomplish tasks and meet all deadlines.

• Interacting and communicating professionally and courteously with internal and external customers.
• Anticipating the needs of management staff and providing proactive administrative support.
• Effectively following written and oral instructions.
• Establishing and maintaining professional working relationships with executives, managers, and other staff within the department and external agencies/constituents.
• Exercising discretion and an appropriate sense of urgency in handling confidential and/or sensitive information.

Click here to learn more about the minimum qualifications for the Secretary III job classification.

For Physical, Mental, Environmental and Working Conditions: Refer to class specifications for details.

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all applications to identify qualified candidates. After all applications have been screened, qualified candidates will be referred to the next step in the process and notified of all further procedures applicable to their status in the competition. The selection procedure will consist of the following:

Administered Examination|Online Examination:
Candidates will be invited to participate in an on-line assessment. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.

Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Please see below for important information regarding COVID-19 related requirements.

The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows:

• Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason)
• In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status.

The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.

is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with \\\"governmentjobs.com\\\" and \\\"ocgov.com.\\\" If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS:
Click herefor additional Frequently Asked Questions.

For specific information pertaining to the Secretary III recruitment, please contact Nam Tran at nam.tran@prob.ocgov.com or (714) 645-7033.