Job Title: Senior Accounts Payable Analyst

Location: West Chicago, IL (Hybrid)

Hire Type: Direct Hire / Full-Time

Target Salary: $70,000/year (flexible based on experience)

Benefits: Medical, Dental, Vision, 401(k), PTO, Paid Holidays

Must-Have Skills:

• 5+ years of high-volume Accounts Payable experience (100+ invoices/day)
• Strong experience processing ACH payments
• Proven ability to investigate and resolve invoice/payment discrepancies independently
• Experience working in a paperless AP environment
• Proficiency in Microsoft Excel

Job Summary:

Seeking a detail-oriented Senior Accounts Payable Analyst to support high-volume, paperless AP operations. This role is responsible for processing 100+ invoices daily, managing ACH payments, and ensuring accuracy, compliance, and timeliness. The ideal candidate is proactive and investigative, with a strong ability to resolve discrepancies and track down outstanding payments.

Job Duties:

• Process and manage a high volume of invoices (100+ per day) in a fully electronic AP environment
• Review, code, and ensure proper approvals and documentation for all invoices
• Manage AP inbox and maintain organized electronic records
• Investigate and resolve invoice discrepancies, missing payments, and vendor inquiries
• Proactively track down outstanding issues and follow through to resolution
• Prepare and process vendor payments, with a strong focus on ACH transactions
• Monitor payment schedules to maximize discounts and ensure accurate tax handling
• Support vendor setup and maintenance, including W-9 collection and banking verification
• Reconcile purchase orders, receipts, and invoices within the ERP system
• Review invoices on hold and coordinate with internal teams for timely resolution
• Run and validate sales tax reports
• Process commissions, freight invoices, and other specialized transactions
• Assist with accruals, month-end close, and account reconciliations
• Support year-end audit requests and prepare 1099 filings
• Identify opportunities to streamline and improve AP processes
• Manage AP/AR shared mailboxes and incoming documentation
• Support ad hoc projects and departmental initiatives

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 5–7 years of Accounts Payable experience in a high-volume environment
• Experience with ERP systems (QAD preferred)