Senior Administrative Assistant - Nonprofit

Pay: $31.25 - $36.06/hour + Free Parking & Accrued Paid LeaveCompany/Position Overview: Our client, a nonprofit in Cherry Creek that services and supports individuals with a genetic disorder, is seeking a temporary, strong foot-in-door Senior Administrative Assistant. The Senior Administrative Assistant will support the Executive Assistant team that supports the President & CEO and other department heads as needed. This role has potential to transition into an Executive Assistant position. Key Responsibilities include providing high-level administrative and operational support, coordinating complex scheduling, travel, meetings, and logistics for internal and external stakeholders, supporting organizational communications, events, executive-level projects, and serving as a proactive partner in managing priorities in a fast-paced and high-demand environment.Schedule: Monday - Friday, 9:00 am - 6:00 pm (1-hour unpaid meal break). Option for remote work on FridayAssignment Length: 3-4 months with the potential to extend or be offered permanent employmentJob Duties:Key ResponsibilitiesManage a high-volume, complex calendar with competing internal and external priorities, including coordinating executive meetings, preparing materials, and ensuring timely follow-upArrange detailed travel and itineraries for the President & CEO, consultants, visitors, and select VIPs, including researching and booking flights and hotels, preparing travel binders, and tracking related expensesSupport planning and execution of the annual fundraising events, including VIP travel logistics, volunteer coordination, itinerary preparation, gift and supply ordering, expense tracking, and maintaining event templates and spreadsheetsPrepare and coordinate correspondence, mailings, presentations, meeting materials, Board binders, and conference packets for executive meetings and eventsSupport the planning and execution of twice-annual Board of Directors meetings, including maintaining timelines and deliverables, tracking RSVPs, coordinating speaker communications, gathering presentations and slide decks, managing A/V and Zoom logistics, and disseminating meeting materialsMaintain and organize physical and digital filing systems, shared drives, file indexes, and confidential organizational records in accordance with established protocols and document retention policiesSupport expense reporting and monthly credit card reconciliation, including organizing, coding, and reconciling receipts and purchasesProvide administrative support for Human Resources functions, including onboarding new employees, maintaining confidential personnel files and records, coordinating new hire paperwork and logistics, assisting with trainings and acknowledgements, supporting benefits and compliance documentation, tracking PTO and staff information, and maintaining HR systems and recordsExecutive Assistant Team Support Provide back-up support for daily schedules and help keep the Executive Assistant team on track with shifting priorities and deadlinesAssist with executive and organizational gift management, including researching gift options, placing orders, tracking expenses, and maintaining historical gift recordsCoordinate internal team needs and office support functions, including lunch orders, meeting set-up and clean-up, supply coordination, and on-site logisticsSupport high-level meetings through scheduling coordination, communications, preparation of meeting materials, and day-of logistical supportAssist with executive travel, including researching accommodation, preparing itineraries, and organizing materials as neededHelp maintain organized shared drives, templates, operational documents, and departmental resources in accordance with company protocolsCoordinate staff development trainings, team-building activities, and other internal engagement initiativesAssist with drafting and maintaining standard operating procedures and internal process documentationPerform other duties as assigned in support of the President & CEO and Executive Assistant teamQualifications:Bachelor’s degree or equivalent professional experience with 5+ years of executive support or administrative experienceAdvanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)Demonstrated experience supporting senior leadership, including proactively anticipating executive needs and managing complex calendars, travel, and event logisticsHigh level of professionalism, discretion, and ability to handle confidential informationStrong judgment and problem-solving skills, including knowing when to act independently and when to seek guidanceAbility to remain composed and effective in fast-paced, high-pressure environmentsExcellent verbal and written communication skills, with the ability to interact effectively across all levels of an organizationExceptional organizational skills with strong attention to detail, accuracy, and follow-throughProven ability to manage multiple priorities, adapt to shifting demands, and execute projects from start to finishPositive, proactive, and team-oriented approach with a strong work ethicPassion for social justice and nonprofit workJ. Kent Staffing is an Equal Opportunity Employer