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Senior Administrative Assistant, TCO

In Massachusetts United States

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Senior Administrative Assistant, TCO   

JOB TITLE:

Senior Administrative Assistant, TCO

JOB TYPE:

Full-time

JOB LOCATION:

Cambridge Massachusetts United States

JOB DESCRIPTION:

About The Role

Location: Cambridge

The Senior Administrative Assistant will provide administrative support, to Leadership in Translational Clinical Oncology (TCO).
You will be highly organized, self-directed, and proactive with excellent communication skills and the ability to operate in a professional, mature, and discrete manner.


Your Key Responsibilities:

  • Under minimal supervision Support US-based TCO-Leadership, with administrative tasks such as calendar management, complex business travel (domestic and international), expense reporting and other administrative processes
  • Assist with the onboarding and offboarding of employees within the team.
  • Organizing internal and external global meetings, videos, and conference calls and meeting management of Review Boards
  • Provide administrative support for TCO workstreams and initiatives as needed.
  • Organizing visits, and serving as the point person for guest speakers, consultants, and visits from patients
  • Office Management assist with room bookings and meeting room approvals, office supplies, and other ad hoc administrative needs.
  • Maintenance of content on intranet and SharePoint sited for supported teams.
  • Proactively inform leadership of and support optimization of new tools and systems and inform associates of existing resources to improve culture and personal effectiveness.
  • Develops an effective business partnership with Business Operations Teams
  • Collaborate with peers on planning and coordinating onsite and offsite events within a budget.
  • TCO Administrative Excellence contributor attendance of monthly TCO Global admin meetings, Partnership with other TCO Administrative Assistants for both day-to-day operations as well acting as backup.
  • Be an active team member in the global BR Oncology Admin Community, and with the BR Administrative Partner community.




EEO Statement

We are Equal Opportunity Employers and take pride in maintaining a diverse environment.
We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.
We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.


Accessibility and Reasonable Accommodations: Individuals in need of a reasonable accommodation due to a medical condition or disability for any part of the application process, or to perform the essential functions of a position, please let us know the nature of your request, your contact information and the job requisition number in your message:

  • Novartis: e-mail us.
    reasonableaccommodations@novartis.
    com or call +1 (877)395-2339
  • Sandoz: e-mail reasonable.
    accommodations@sandoz.
    com or call: +1-609-422-4098



Role Requirements

  • 3+ years of experience in administrative work, with preference for experience in a pharmaceutical company
  • High school diploma required, Associate or Bachelors degree preferred or equivalent relevant experience.
  • Excellent communication skills including a sound command of verbal and written English, particularly an ability to write and to proofread email messages and other documents.
    Proven ability to draft formal emails to external and internal stakeholders.
  • Proficiency with Word, Outlook, Excel, PowerPoint, and SharePoint, and a general affinity for information technology and for learning new software.
    MS Teams experience a plus.
  • Strong organizational and time-management skills, with an attention to detail



The ideal candidate will have a combination of the following:

  • Friendly, accountable, and collaborative in nature; eagerness to work as a key contributor to a dynamic and capable administrative team.
  • Ability to prioritize and handle multiple tasks in a timely fashion.
  • Self-motivated, proactive and resourceful
  • Sense of humor, a flexible nature, a respect for the diversity inherent in colleagues and visitors, and an eagerness to learn.




Why Novartis: Helping people with disease and their families takes more than innovative science.
It takes a community of smart, passionate people like you.
Collaborating, supporting and inspiring each other.
Combining to achieve breakthroughs that change patients lives.
Ready to create a brighter future together? https://www.
novartis.
com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways well help you thrive personally and professionally: https://www.
novartis.
com/careers/benefits-rewards

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment.
We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.
We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.


Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $72,700 - $109,100/year; however, while salary ranges are effective from 1/1/24 through 12/31/24, fluctuations in the job market may necessitate adjustments to pay ranges during this period.
Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities.
The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.
Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, employee will be in an at-will position and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.


Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.
novartis.
com/network

Division

Biomedical Research

Business Unit

TCO NIBR

Work Location

Cambridge, MA

Company/Legal Entity

NIBRI

Functional Area

Facilities & Administration

Job Type

Full Time

Employment Type

Regular

Shift Work

No

Early Talent

Yes

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

109100 per year

SNAPRECRUIT ID:

S-1707129183-e73142d2255d0f8eaf017da101db8aaa

LOCATION:

Massachusetts United States

CITY:

Cambridge

Job Origin:

jpick2

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In Dallas Fort Worth
Aug 19, 2017 9am-6pm
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About The Role

Location: Cambridge

The Senior Administrative Assistant will provide administrative support, to Leadership in Translational Clinical Oncology (TCO). You will be highly organized, self-directed, and proactive with excellent communication skills and the ability to operate in a professional, mature, and discrete manner.

Your Key Responsibilities:

  • Under minimal supervision Support US-based TCO-Leadership, with administrative tasks such as calendar management, complex business travel (domestic and international), expense reporting and other administrative processes
  • Assist with the onboarding and offboarding of employees within the team.
  • Organizing internal and external global meetings, videos, and conference calls and meeting management of Review Boards
  • Provide administrative support for TCO workstreams and initiatives as needed.
  • Organizing visits, and serving as the point person for guest speakers, consultants, and visits from patients
  • Office Management assist with room bookings and meeting room approvals, office supplies, and other ad hoc administrative needs.
  • Maintenance of content on intranet and SharePoint sited for supported teams.
  • Proactively inform leadership of and support optimization of new tools and systems and inform associates of existing resources to improve culture and personal effectiveness.
  • Develops an effective business partnership with Business Operations Teams
  • Collaborate with peers on planning and coordinating onsite and offsite events within a budget.
  • TCO Administrative Excellence contributor attendance of monthly TCO Global admin meetings, Partnership with other TCO Administrative Assistants for both day-to-day operations as well acting as backup.
  • Be an active team member in the global BR Oncology Admin Community, and with the BR Administrative Partner community.



EEO Statement

We are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Accessibility and Reasonable Accommodations: Individuals in need of a reasonable accommodation due to a medical condition or disability for any part of the application process, or to perform the essential functions of a position, please let us know the nature of your request, your contact information and the job requisition number in your message:

  • Novartis: e-mail us.reasonableaccommodations@novartis.com or call +1 (877)395-2339
  • Sandoz: e-mail reasonable.accommodations@sandoz.com or call: +1-609-422-4098



Role Requirements

  • 3+ years of experience in administrative work, with preference for experience in a pharmaceutical company
  • High school diploma required, Associate or Bachelors degree preferred or equivalent relevant experience.
  • Excellent communication skills including a sound command of verbal and written English, particularly an ability to write and to proofread email messages and other documents. Proven ability to draft formal emails to external and internal stakeholders.
  • Proficiency with Word, Outlook, Excel, PowerPoint, and SharePoint, and a general affinity for information technology and for learning new software. MS Teams experience a plus.
  • Strong organizational and time-management skills, with an attention to detail



The ideal candidate will have a combination of the following:

  • Friendly, accountable, and collaborative in nature; eagerness to work as a key contributor to a dynamic and capable administrative team.
  • Ability to prioritize and handle multiple tasks in a timely fashion.
  • Self-motivated, proactive and resourceful
  • Sense of humor, a flexible nature, a respect for the diversity inherent in colleagues and visitors, and an eagerness to learn.



Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways well help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $72,700 - $109,100/year; however, while salary ranges are effective from 1/1/24 through 12/31/24, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an at-will position and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network

Division

Biomedical Research

Business Unit

TCO NIBR

Work Location

Cambridge, MA

Company/Legal Entity

NIBRI

Functional Area

Facilities & Administration

Job Type

Full Time

Employment Type

Regular

Shift Work

No

Early Talent

Yes


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