Senior Administrative Assistant

Atrium is seeking on behalf of our client a Senior Administrative Assistant based in Montclair, NJ.A background check may be run only after a conditional offer is made, where permitted by law.Position: Senior Administrative AssistantLocation: Wayne, NJEmployment Type: Full-timeCompensation: $60,000–$75,000Position OverviewThe Senior Administrative Assistant provides high-level administrative support to senior leadership, ensuring smooth daily operations and effective coordination across departments. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The position collaborates closely with executives and internal teams to facilitate communication, scheduling, and project execution.Must be legally authorized to work in the United States.ResponsibilitiesProvide high-level administrative support to senior leadership, ensuring daily operations run smoothly and efficiently.Manage complex, high-volume calendars, including scheduling internal and external meetings, coordinating appointments, resolving scheduling conflicts, and prioritizing competing commitments.Oversee heavy inbox and email management, including monitoring incoming correspondence, prioritizing messages, drafting responses, flagging urgent items, and ensuring timely follow-up on outstanding requests.Arrange domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and expense reports.Serve as a primary point of contact for internal and external stakeholders, maintaining a professional and responsive approach to all communications.Prepare, proofread, and format correspondence, presentations, reports, spreadsheets, and other confidential business documents.Track deadlines, follow up on outstanding deliverables, and proactively anticipate leadership’s administrative needs.Handle confidential and sensitive information with discretion and sound judgment.Coordinate special projects, company initiatives, and cross-functional requests as needed.Maintain organized electronic files, records, and documentation to ensure information is accurate and easily accessible.Manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail and accuracy.Required Experience/SkillsBachelor’s degree or equivalent experience.Proven experience supporting leadership teams.Strong calendar management and scheduling skills.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite and other productivity tools.Ability to handle confidential information with discretion.Preferred Experience/SkillsExperience in a corporate or professional services environment.Familiarity with travel coordination and expense reporting systems.Strong organizational and time management skills.Ability to work independently and anticipate needs proactively.High level of professionalism and interpersonal skills.Education RequirementsBachelor’s degree in Business Administration, Communications, or a related field preferred.Additional certifications in administrative or executive support are a plus.Continued professional development in office management or leadership support encouraged.BenefitsIf eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.Commitment to DiversityAs a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.EOE/M/F/D/V/SOApplicant Communication ConsentBy applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy.Job Wrapping ID : #LI-AJ3