Senior Administrative Program Coordinator, Outreach

Senior Administrative Program Coordinator, Outreach Department of Psychiatry and Behavioral Sciences, Dell Medical School Location: Austin, TX Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Duration: Until Aug 31, 2026 Purpose The Senior Administrative Program Coordinator, Outreach, will execute and deliver on outreach strategies that elevate impact and visibility of CPAN, PeriPAN, and other related programs aimed at improving mental health access and care for children, adolescents, and perinatal women in Central Texas. Responsibilities Recruit and retain institutional partnerships (e.g., physicians, medical practices, and other stakeholders) to enhance program utilization and sustainability. Identify and prospect potential partners, obtain contact information, and conduct outreach by visiting Central Texas medical offices (including Pediatricians, OBGYNs, and Family Medicine practices) across the 13‑county Dell Medical School catchment area. Coordinate and facilitate virtual and in‑person presentations, webinars, meetings, and special events to expand program visibility and impact. Support data entry and data collection efforts to monitor and evaluate outreach practices and program strategies, ensuring consistency, effectiveness, and alignment with legislative mandates and institutional goals. Maintain accurate and timely documentation of outreach activities to support reporting, auditing, and continuous improvement. Represent CPAN, PeriPAN, Safety‑A, and associated Consortium programs at events such as tabling opportunities, resource fairs, meetings, workshops, and community engagements. Collaborate with external stakeholders across medical, nonprofit, government, and educational sectors, and assist with scheduling faculty, clinicians, and staff for outreach‑related activities. Assist with the management of paper and promotional supply inventory, including developing estimates, organizing purchase requests, and coordinating purchase orders. Support additional duties and special projects as assigned. Required Qualifications Bachelor’s degree and five years of professional experience, or master’s degree and three years of professional experience, coordinating or managing a program. At least one year of experience in a medical, educational, or non‑profit setting. Excellent written and verbal communication skills. Strong interpersonal skills with the ability to interact effectively with medical providers. Ability to work independently with strong attention to detail. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Knowledge of state and federal policies, agencies, and/or resources related to pediatric mental health. Experience developing and delivering educational content or workshops. Proficiency in using digital tools and technology for content creation and workshop facilitation. Salary Range $56,000+ depending on qualifications. Working Conditions May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Lifting and moving. Occasional weekend, overtime, and evening work to meet deadlines. Occasional interstate, intrastate, and international travel. Field work as necessary. Required Materials Resume/CV. Three work references with contact information; at least one reference should be from a supervisor. Letter of interest. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Background Checks A criminal history background check will be required for finalists under consideration for this position. #J-18808-Ljbffr