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Senior Clerk - Clerk's Office

  • ... Medford, Massachusetts, United States
  • ... Full time
  • ... Salary: 1040 per year
  • Posted on: Feb 02, 2024       Expires on:

Senior Clerk - Clerk's Office   

JOB TITLE:

Senior Clerk - Clerk's Office

JOB TYPE:

Full-time

JOB LOCATION:

Medford Massachusetts United States

JOB DESCRIPTION:

POSITION: Senior Clerk
DEPARTMENT: Clerks Office.

HOURS OF WORK:
  • Full-time (35 hours/weekly) Monday, Tuesday, Thursday 8:30 AM - 4:30 PM.
  • Wednesday 8:30AM - 7:30 PM; Friday 8:30 AM - 12:30 PM.
SALARY:
  • CAF-2 $947.
    04 - $1039.
    80 weekly (Union).
BASIC FUNCTION: Provides clerical support to City Clerks Office.

RESPONSIBILITIES:
  • Performs clerical duties as assigned in City Clerks Office.
  • Prepares and files cards for card catalogue.
  • Answers office telephone and greets visitors who come into the City Clerks Office.
  • Research records and prepares birth certificates, dog licenses, business certificates, marriage certificates, and death certificates in accordance with established office procedures.
  • Assists in preparation of correspondence for the City Council and City Clerk.
  • Prepares outgoing mail and sorts incoming mail.
  • As needed or as assigned, prepares responses to Public Records Requests (in conjunction with Law Department) and performs all administrative duties as directed by the City Clerk or Assistant City Clerk.

EDUCATION & EXPERIENCE:
  • High School diploma or GED.
  • Clerical experience of (1) one to (3) three years or equivalent relevant experience in municipal setting.
  • Prior customer service experience and ability to collaborate well with co-workers and the general public.
  • Bilingual speakers in Portuguese, Spanish and Haitian Creole also desired.

KNOWLEDGE, SKILLS & ABILITIES:
  • Proficient in Microsoft Word, Access, Excel, and Microsoft Office Tools (Document Scanning and Imaging, Outlook, and MS Clip Organizing).
  • Ability to cross-index and file documents or correspondence in a system alphabetically, numerically or by other established method either through computerized or manual files.
  • Ability to operate office equipment such as calculators, copiers, typewriters, fax, and personal computers.

WORK ENVIRONMENT:
  • The work is performed in a busy fast-paced Building Department with frequent interruptions, Standard indoor office environment.
  • The noise level in the work environment is usually moderate.

ADDRESS ALL COVER LETTERS AND RESUMES TO:
Office of Human Resources
City of Medford - Room 204
85 George P.
Hassett Drive
Medford, MA 02155

Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.
gov.

For the complete posting, please visit the City of Medford's website - www.
medfordma.
org.

The City of Medford is an Equal Opportunity Employer.
All applications will receive equal consideration regardless of disability, race, color, religion, creed, gender, sexual orientation, veteran status, and any other protected class status, in accordance with applicable.
Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.

Position Details

POSTED:

Feb 02, 2024

EMPLOYMENT:

Full-time

SALARY:

1040 per year

SNAPRECRUIT ID:

S-1707242742-0e48e90423902b59bfa37541edf4fb9c

LOCATION:

Massachusetts United States

CITY:

Medford

Job Origin:

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POSITION: Senior Clerk
DEPARTMENT: Clerks Office.

HOURS OF WORK:
  • Full-time (35 hours/weekly) Monday, Tuesday, Thursday 8:30 AM - 4:30 PM.
  • Wednesday 8:30AM - 7:30 PM; Friday 8:30 AM - 12:30 PM.
SALARY:
  • CAF-2 $947.04 - $1039.80 weekly (Union).
BASIC FUNCTION: Provides clerical support to City Clerks Office.

RESPONSIBILITIES:
  • Performs clerical duties as assigned in City Clerks Office.
  • Prepares and files cards for card catalogue.
  • Answers office telephone and greets visitors who come into the City Clerks Office.
  • Research records and prepares birth certificates, dog licenses, business certificates, marriage certificates, and death certificates in accordance with established office procedures.
  • Assists in preparation of correspondence for the City Council and City Clerk.
  • Prepares outgoing mail and sorts incoming mail.
  • As needed or as assigned, prepares responses to Public Records Requests (in conjunction with Law Department) and performs all administrative duties as directed by the City Clerk or Assistant City Clerk.

EDUCATION & EXPERIENCE:
  • High School diploma or GED.
  • Clerical experience of (1) one to (3) three years or equivalent relevant experience in municipal setting.
  • Prior customer service experience and ability to collaborate well with co-workers and the general public.
  • Bilingual speakers in Portuguese, Spanish and Haitian Creole also desired.

KNOWLEDGE, SKILLS & ABILITIES:
  • Proficient in Microsoft Word, Access, Excel, and Microsoft Office Tools (Document Scanning and Imaging, Outlook, and MS Clip Organizing).
  • Ability to cross-index and file documents or correspondence in a system alphabetically, numerically or by other established method either through computerized or manual files.
  • Ability to operate office equipment such as calculators, copiers, typewriters, fax, and personal computers.

WORK ENVIRONMENT:
  • The work is performed in a busy fast-paced Building Department with frequent interruptions, Standard indoor office environment.
  • The noise level in the work environment is usually moderate.

ADDRESS ALL COVER LETTERS AND RESUMES TO:
Office of Human Resources
City of Medford - Room 204
85 George P. Hassett Drive
Medford, MA 02155

Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.gov.

For the complete posting, please visit the City of Medford's website - www.medfordma.org.

The City of Medford is an Equal Opportunity Employer. All applications will receive equal consideration regardless of disability, race, color, religion, creed, gender, sexual orientation, veteran status, and any other protected class status, in accordance with applicable. Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.

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