Senior Conference & Contract Associate

632052 Senior Conference & Contract Associate12-15 month contract- expected through Dec 2027 Deerfield IL (hybrid) In office T/W/TH, remote M/FFrom HR: I am reaching out with a request for a contractor supporting our Meetings/Events team. They have a longer term need for coordinator level support. This assignment will last approximately 12-15 months. We would ideally like a candidate in the Deerfield area who would be available to come onsite in our office on a hybrid schedule. Senior Conference & Contract AssociateThis role contributes to end-to-end event operations, including registration management, member engagement, vendor coordination, and onsite execution, while ensuring data integrity and a high-quality attendee experience. Must be able to travel 25% of the time for onsite meetings and conference.Conference & Event Logistics Responsibilities· Support end-to-end execution of corporate meetings, advocacy conferences, and tradeshows, including pre-event planning and onsite management· Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries, including registering attendees as applicable· Assist with logistics for sponsor benefits at conferences—including print and digital collateral, marketing materials, and activations—and support the conference team in executing onsite and digital sponsorship deliverables· Maintain accurate conference and attendee data across systems· Pull and analyze reports (registration, committee/forum participation, attendee lists)· Partner with Patient Advocacy and other content teams to develop and deploy event communications and invitations· Support management of event vendors, including coordination of timelines and deliverables· Assist in managing event logistics, production schedules, and execution· Perform other duties as assignedContract Coordinator Responsibilities:· Serve as the primary point of contact for submitting and managing contracts across Corporate Affairs and Commercial Operations, ensuring compliance with organizational policies and legal standards.· Facilitate the approval, execution, and storage of agreements, including HCP agreements, patient agreements, scopes of work, hotel agreements, and master service agreements.· Act as a liaison between internal teams, such as Advocacy, Product/Portfolio, Corporate Communications, Internal Communications, Commercial Operations, and Meeting Planning, to coordinate contract needs and ensure alignment with organizational objectives.· Collaborate with external stakeholders, including healthcare professionals (HCPs) and vendors, to manage agreements and ensure compliance with regulatory requirements, such as the Sunshine Act.· Utilize contract management systems (e.g., Ariba, MedCompli) to track, submit, and monitor agreements, ensuring adherence to regulatory and reporting requirements.· Ensure contracts are executed and stored in accordance with company policies, maintaining accurate records and facilitating audits as neededRequiredAccredited Bachelor’s Degree4 years convention/congress planning and corporate meeting experienceProficiency with Microsoft Office software (e.g. Power Point, Word, Excel)Demonstrated ability to work collaboratively and effectively both independently and in a teamStrong project management and organizational skills, with excellent attention to detailAble to effectively collaborate with internal stakeholders and suppliers via strong written and verbal communication skillsSolution oriented, embraces change, flexible, and adapts well to changing prioritiesCreative problem-solver with ability to multi-task, manage multiple projects and meet deadlines in a fast-paced environmentSelf-starter with a positive demeanor and high degree of business professionalismWilling/Able to lift up to 25 lbs. routinely as part of actual event activityAble to work flexible hours and on some weekends/eveningsPreferredProject managementExperience in Pharmaceutical Meetings a plusTravelWillingness/Ability to travel by air up to 25% domestically. International travel may be required***Pay rate is commensurate with experience. Target pay rate is $38-40/hr