Senior Contract Administrator

We are hiring a Senior Contract Administrator for one of our clients in Orlando, FL.

Job Description:

This temporary entry-level position provides administrative and compliance support to the Business Development Administrator in monitoring and maintaining procurement and contractual compliance activities for Small Business Utilization. The employee assists with contract documentation, data tracking, compliance reporting in the B2GNOW compliance system, and coordination of administrative tasks related to professional services.

Work is performed under direct supervision and follows established procedures and guidelines to support contract monitoring and compliance functions in accordance with Federal, State, and County regulations.

Candidate responsibilities:

• Coordinates and participates in pre-proposal/ kick-off conferences to inform bidders about the County's SBE requirements, oral presentations, selection meetings, workshops, and evaluation processes; interacts with consultants, vendors, providers, and using divisions on procurement documents, procedures, and selection criteria.
• Assist divisions with award criteria development, professional service contract negotiations, and resolution of contractor, subcontractor, vendor, or provider conflicts.
• Monitors consultant, vendor, and provider performance through compliance reviews, inspections, site monitoring, utilization reporting, and verification of contractual obligations and payments.
• Participates in committees, meetings, community events, and expos as assigned.
• Develops and maintains procedures, databases, and tracking systems for contract administration.
• Evaluate Request for Proposals to determine SBE participation and good faith effort participation.
• Reviews SBE Subconsultant agreements for contract compliance.
• Sends out SBE congratulatory package via e-mail, which includes SBE required reporting forms and instruction guide to awarded Prime consultant.
• Creates and maintains contract files by updating all activity logs.
• Reviews Prime consultant SBE Utilization and monitors contracts for SBE compliance using compliance software.
• Completes Contract Closure process and conducts a site visit prior to project being closed.
• Maintains different databases.
• Compiles Professional Statistics for Monthly Certification and Compliance Report.

Experience required:

• Ability to speak and understand English and ability to communicate effectively with internal staff and external vendors
• Must have an associates degree or currently pursuing a degree in Business Administration, Public Administration, Finance, Accounting, or related field
• Experience with giving oral presentations and interacting with various outside organizations
• Experience using Microsoft Office, Word
• Experience with professional service contract negotiations, resolutions and conflicts
• Experience tracking compliance reviews, inspections, site monitoring and reporting
• Experience evaluating RFPs to determine SBE and good faith effort participation
• Strong organizational and record keeping skills
• Experience with government procurement or contract administration
• Experience using B2Gnow Compliance

Work hours:

• Monday-Friday 8:00 AM-5:00 PM

Additional Information:

• WORK ENVIRONMENT: Professional office, cubicle.
• DRESS CODE: Business Attire
• DRIVING REQUIREMENT: 10% driving personal vehicle to expos and compliance visits.
• Client will reimburse expenses directly with contractor

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.