Senior Executive Assistant

The Job The Senior Executive Assistant serves as a trusted partner to C-Suite executives, providing high-level administrative and strategic support that enhances organizational effectiveness and executive productivity. This role requires exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a proactive problem solver who excels at building relationships, coordinating complex activities, and ensuring seamless executive operations.ResponsibilitiesProvide comprehensive administrative support to C-Suite executives and/or CEO, managing a wide range of complex and confidential matters with professionalism and discretion.Manage executive calendars, prioritize appointments, coordinate meetings, and ensure efficient use of executive time.Arrange and coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.Manage all private aviation travel including bookings and ground transportation.Prepare, edit, and maintain executive correspondence, presentations, reports, agendas, meeting materials, and other business documents.Serve as a primary point of contact for internal and external stakeholders, representing executives in a professional and diplomatic manner.Exercise independent judgment in handling inquiries, resolving issues, and determining appropriate escalation when needed.Coordinate executive meetings, leadership team activities, and special events, ensuring all logistics and materials are properly managed.Maintain highly confidential information and demonstrate sound judgment when handling sensitive business matters.Build strong partnerships across departments to facilitate communication, collaboration, and alignment on key initiatives.Anticipate executive needs and proactively identify opportunities to improve administrative processes and operational efficiency.Foster open, respectful, and professional communication directly within the team as well as with co-workers/ teammates and leaders across the organization.Performs other duties as assigned.QualificationsMinimum of 10+ years of experience supporting senior executives, including direct support of Vice President, Executive Vice President, or C-Suite leaders. CEO experience a plus.Demonstrated ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment.Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint.Exceptional written and verbal communication skills with strong attention to detail.Proven ability to exercise sound judgment, discretion, and professionalism in all interactions.Strong organizational, project coordination, and problem-solving skills.Ability to work independently with minimal supervision while adapting to changing business needs.Valid driver's license requiredPreferredBachelor's degree in Business Administration, Communications, or a related field.Experience supporting multiple executives simultaneously.Experience within a high-growth, fast-paced, or executive leadership environment.Reports ToC-Suite ExecutivesLocationMiami, FL, OnsiteTravel Occasional travel may be required as needed.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.Physical Demands While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands, and lift up to 20 pounds.Position Type/ Expected Hours of Work This is a full-time, onsite position. General hours and days of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some nights and weekends may be required.Supervisory Experience (Yes or No)No