Senior Executive Assistant

Client DetailsJob Position : Executive Assistant Client : AppleLocation : New York City, New YorkDuration : 11 Months (Possibilities of Extensions)Job SummaryApple Retail is seeking a highly motivated, detail-oriented Executive Assistant to support the Retail Business Planning and REMM Business Operations leader and team. This role sits at the center of Retail's management systems — from Retail Leadership Team calendar governance to agenda-setting for weekly leadership meetings — and requires someone who can operate with precision across the broader rhythms that ensure multiple senior leaders are organized and aligned.The ideal candidate is a self-starter who anticipates needs before they're voiced, exercises strong judgment in ambiguous situations, and partners seamlessly with a wider network of Executive Assistants across Retail. You'll be as comfortable managing a leader’s calendar as you are stewarding shared management systems that the entire Retail Leadership Team depends on. You love being the person who makes complex things run smoothly, and you have meticulous attention to detail.As Executive Assistant to the Retail Business Planning and REMM Business Operations leader, you will provide comprehensive administrative support while serving as a key steward of Retail's shared management systems. This is a dynamic role that blends traditional executive support with ownership of processes that extend across the Retail Leadership Team and multiple Retail VPs' organizations.Key ResponsibilitiesOwn Retail Business Planning and Retail Management shared calendars, including daily scheduling, calendar management, and coordination of complex meetings across multiple executives and locationsMulti-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy, and timelinessSupport Retail leadership communications, meeting agendas, trackers, and playbooksArrange and coordinate complex international and domestic travel, accommodations, and all trip logistics; submit and reconcile expense reportsPlan, coordinate, and execute internal events such as offsites, team-building events, and organization-wide meetingsInteract daily with other administrators across Apple, both locally and internationally, to coordinate schedules and logisticsMinimum QualificationsMinimum 5 years of experience in an Executive Support role, providing administrative support to senior-level leadershipProficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar); experience with Wrike, Slack, Box, and similar collaboration toolsStrong organizational skills managing complex calendars and travel across many partners and multiple time zonesProactive problem-solver with exceptional prioritization and time management skills; adept at handling shifting priorities and resolving issues efficiently and creativelyExceptional written and verbal communication skills, with the discretion and professionalism to handle confidential information with tact and diplomacyMinimum QualificationsMinimum 5 years of experience in an Executive Support role, providing administrative support to senior-level leadershipProficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar); experience with Wrike, Slack, Box, and similar collaboration toolsStrong organizational skills managing complex calendars and travel across many partners and multiple time zonesProactive problem-solver with exceptional prioritization and time management skills; adept at handling shifting priorities and resolving issues efficiently and creativelyExceptional written and verbal communication skills, with the discretion and professionalism to handle confidential information with tact and diplomacyPreferred QualificationsMeticulous attention to detail and strong project management skills, with the ability to manage multiple workstreams simultaneouslyExperience navigating global time zones, cultures, and logisticsExperience with AI tools and a passion for innovation