• Location: San Ramon, CA (Hybrid)
• Duration: 7 Months (possible extension)
• Pay Rate: $36/h

About the Role

Pacific Gas and Electric Company (PG&E) is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to a Senior Director. This role requires strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced, professional environment.

Key Responsibilities

• Manage the Senior Director’s calendar, including scheduling meetings, preparing agendas, and coordinating catering and travel arrangements as needed
• Organize and gather materials for Senior Director business meetings
• Manage incoming calls and take appropriate action to resolve inquiries in a professional and courteous manner
• Prioritize, handle, and route incoming correspondence, emails, and information/paper flow
• Write and edit correspondence and reports for the Senior Director’s review and signature
• Prepare PowerPoint presentations and take meeting minutes as needed
• Aggressively follow up on meeting deadlines with team members and maintain a tracking system to ensure deadlines are met
• Monitor costs and order supplies using SAP and corporate/commercial cards; administer Concur for expense processing
• Maintain subscriptions and memberships, process invoices, and handle SAP/HR-related administrative items
• Monitor and track expenses against the department budget
• Update distribution lists and organizational charts
• Contact vendors as needed for services and support
• Provide administrative support for special projects as assigned
  

Minimum Qualifications

• Minimum 5 years of executive administrative experience
• Minimum 5 years of experience using Microsoft Word, Excel, PowerPoint, and Outlook
• Strong organizational, communication, and time-management skills
• High attention to detail and ability to manage multiple priorities independently