Shipping & Logistics Coordinator

Novae is one of North America’s leading trailer manufacturers, proudly producing 13 distinct brands of trailers and accessories. We believe our strength comes from a diverse, talented team committed to excellence, integrity, and meaningful collaboration. At Novae, you’ll join a mission-driven organization where your ideas matter, your skills are recognized, and your career growth is supported. Here, we don’t just build trailers—we build careers, community connections, and opportunities to make a real impact.

Job Summary: The Shipping and Logistics Coordinator will be responsible for coordination of internal and external stakeholders and processes to ensure on-time deliveries.  

 Essential Functions

• Communicate daily with dealers, drivers, shipping, sales, and production to ensure loads are appropriately organized and scheduled in a timely manner. 
• Ensure internal shipping team has the appropriate paperwork for each load including POs to ensure accuracy and timeliness. Scan in completed load paperwork.
• Utilize internal software to ensure data accuracy and payment status prior to releasing loads. Ensure data is entered appropriately for billing purposes.
• Maintain shipping calendar and create loads using internal software.
• Schedule shipments for warranty loads and ensure invoices are submitted to payables. 
• Maintain relationship with active carriers. Identify new carriers. Ensure all appropriate documentation is received for new carrier setup and submit it to the necessary individual to process.
• Respond to dealer requests for information, including build sheets and vin tags. 
• Run reports daily and submit them to the appropriate individuals. 
• Monitor shared spreadsheet for paid COs and past due dealer accounts. 
• Monitor CO report and ensure they are scheduled and shipped as required. 
• Enter production numbers for assigned locations.
• Other special projects as required.
• Maintain a safe, clean, and organized work environment.
• Assist in other areas and perform other duties, as needed.  (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)

 Qualifications and Requirements

• High School Diploma or GED preferred or other equivalent and relevant demonstrated skills and experience.
• Self-motivated and driven to perform at the highest level on a daily basis. 
• Excellent communication skills, both written and verbal.
• Computer skills are necessary – particularly with Microsoft Office, Dealer Portal and Visual. 
• Ability to be energetic and focused while working in a team-oriented environment.
• Ability to work in a fast-paced environment while maintaining a high level of attention to detail.
• Must be able to read, interpret, and thoroughly complete paperwork/documents.

 Physical Requirements

• Must be able to maintain safety while working effectively and efficiently
• Must be able to wear all required PPE for the position, including but not limited to safety glasses, hearing protection, hard hat, steel or composite toe footwear.
• Primarily working in an office environment, sitting frequently.
• Occasional standing, walking, squatting, stooping, bending as needed and in production and shipping areas.
• May occasionally be exposed to fumes from vehicles or other manufacturing environmental hazards.