Sports Development Coordinator

About UsTravel Butler County (TBC) is the official destination marketing organization for Butler County, Ohio. We connect visitors, meeting planners, sports organizers, and group tour operators with unforgettable local experiences - driving economic impact and supporting the hospitality community. About the RoleTravel Butler County seeks a highly motivated, relationship-focused professional to support the attraction, development, and servicing of sporting events throughout Butler County, Ohio.The Sports Development Coordinator is an entry level position that will assist in generating new sports tourism opportunities, manage sales leads, service sporting events, maintain CRM data, and represent Travel Butler County at industry conferences and events. Working directly under the Director of Sports, this position plays a vital role in advancing Butler County's reputation as a premier sports destination.Essential Duties & ResponsibilitiesAssist in identifying, researching, and pursuing sporting event opportunities that align with Butler County facilities and assets.Manage assigned event leads and market segments.Respond to lead inquiries and assist with proposal and bid preparation.Develop and maintain relationships with tournament directors, event owners, governing bodies, facility operators, and community partners.Conduct prospecting activities including phone calls, email outreach, networking, and industry research.Assist with site visits and familiarization tours for prospective clients.Represent Travel Butler County at industry conferences, trade shows, networking events, and sales missions. Event Servicing & Client SupportServe as a point of contact for assigned sports and events before, during, and after event execution.Coordinate welcome materials, visitor information, volunteer support, and event-related logistics.Work closely with hotels, facilities, attractions, restaurants, and community partners to ensure a positive event experience.Assist with troubleshooting operational challenges and providing timely solutions.Support collection of post-event data, room night reporting, and economic impact information.Administrative ManagementMaintain accurate and detailed records within the department CRM system.Track leads, opportunities, bookings, servicing activities, and client communications.Assist with maintaining sales pipelines and monitoring future event opportunities.Ensure data integrity and timely updates within all sales and event management systems.Communication & CollaborationCreate professional correspondence, presentations, reports, and proposals.Participate in departmental planning and strategy discussions.Collaborate with marketing, tourism, and community partners to support sports tourism initiatives.Represent Travel Butler County in a professional and positive manner at all times.QualificationsRequiredBachelor's degree in Sports Management, Business, Marketing, Hospitality, Communications, Recreation, or related field; or equivalent experience.Strong written and verbal communication skills.Excellent organizational and time-management abilities.Ability to manage multiple projects simultaneously.Strong problem-solving and critical-thinking skills.Proficiency in Microsoft Office applications.Ability to learn CRM platforms and sales software.Interest in tourism, hospitality, or community-focused work.Valid driver's license and reliable transportation.PreferredExperience in sports, tourism, hospitality, recreation, event management, or customer service.Experience working with CRM systems.Knowledge of sporting events, tournaments, or sports organizations.Familiarity with destination marketing organizations, sports commissions, or convention and visitors bureaus.Travel RequirementsLocal travel throughout Butler County and surrounding markets.Attendance at approximately 2–3 national industry conferences annually.Occasional evening and weekend travel in support of events and industry functions. Why Travel Butler CountyCompetitive benefits: Health, dental, vision, IRA with matchPaid vacation & sick timeProfessional development and team engagement opportunitiesA collaborative environment where your contributions matter