Mercedes Benz - Administrative Assistant

AMB Consulting Group, LLC ~ Vance, Alabama

Position Details:

• Location: Mercedes-Benz
• Schedule: Day Shift
• Core working Hours: 6:00 am - 3:00 pm

Job overview:

Under general supervision, this position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Senior Manager of administrative details.

Duties and responsibilities:

• Execute or initiate implementation of administrative practices and procedures determined by, or in conjunction with others.
• Prepare and check agenda for meetings, attending staff and/or conference meetings as directed and prepare the minutes of the meetings as required.
• Perform administrative functions required by the Senior Manager in the execution of his/her duties.
• Provide knowledge and assistance to the other staff members in order to assist smooth operations.
• Perform filing of company information for the Logistics and Purchasing department or forwards the records to the appropriate personnel for filing.
• Communicate information between the Senior Manager and staff members verbally and/ or in writing.
• Prepare and coordinates the flow of communication from the Logistics and Purchasing department within the different departments, staff and/or external allied organizations and entities.
• Arrange for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested.
• Contact and communicate with German counterparts and executive offices.
• Coordinate worldwide travel schedule for the Senior Manager, as well as, coordinating the Senior Manager’s calendar in order to facilitate important dates, eliminate potential conflicts and allow time for normal duties at MBUSI.
• Coordinate Senior Manager’s activities with regards to special ceremonies, events and international visitors of MBUSI
• Act as ongoing and main contact person to German plants/headquarters, especially in the absence of the Senior Manager
• Prepare presentations as needed for the Senior Manager

Qualifications

• Associate's degree in Business Administration
• Minimum of 5 years of experience in Administrative Assistant function