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Sr. Administrative Associate

  • ... Newark, New Jersey, United States
  • ... Full time
  • ... Salary: 50000 per year
  • Posted on: Feb 04, 2024       Expires on: Mar 20, 2024

Sr. Administrative Associate   

JOB TITLE:

Sr. Administrative Associate

JOB TYPE:

Full-time

JOB LOCATION:

Newark New Jersey United States

JOB DESCRIPTION:

Requisition: 77170

PSEG Company: PSEG Services Corp.

Salary Range: $ 34,000 - $ 50,000

Incentive: PIP 5%

Work Location Category: Hybrid


PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow.
In support of this model, roles have been categorized into one of four work location categories: onsite roles, hybrid roles that are a blend of onsite and remote work, remote local roles that are primarily home-based but require some level of purpose-driven in-person interaction and living within a commutable distance, and remote non-local roles that can be effectively performed remotely with the ability to work in approved states.

PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie and care for one another you might typically associate with a small business.
Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.

Job Summary

This is a part time, 24 hours-a-week position.

Perform various routine/non-routine administrative functions for the assigned department.

Job Responsibilities

  • Assist Director, Managers and Supervisor on individual projects or special assignments as needed.
  • Maintain and update databases, personnel records, calendar, payroll records, EmpCenter, Empower, etc.
  • Compile, organize and type correspondence, forms and reports.
    Answer telephone, direct callers and provide information as required.
  • Review SAP/CATS time entry reports for time approval and accurate cost assignments.
    Coordination of contact list (both internal and external), phone list, and organizational charts, department roster.
  • Support the back office grant making operational needs (Cyber Grants Non-profit system).
  • Maintain controlled documents, order stationery supplies, process expense sheets.
    Perform administrative coordination of various meeting bodies including writing meeting minutes.
    Organize meetings, schedule of Director.
  • Compile and assemble information/data/presentations for various meetings.
    Attention to detail, customer/client focused and flexibility/adaptability essential.
  • Must have good communication skills and be proficient in EmpCenter, FMS, Microsoft Applications, including, Word, Excel, Access, Power Point as well as proficient in SAP, including payroll and in creating notifications.

Job Specific Qualifications

Required:

  • High school diploma or GED.
  • 3 or more years work experience in an administrative position.
  • Proven proficiency in the use of Microsoft applications (Word, Excel & PowerPoint).
  • The ability to manage the intake and internal process flow of highly sensitive and confidential information.
  • Exhibit a professional demeanor in terms of written / oral communication.
  • Demonstrated strong communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government, and private companies.
  • Demonstrated planning and organization skills.
  • The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
  • Must meet and maintain Nuclear Power Plant Access.

Desired Qualifications:

  • Associate’s Degree preferably in a business.
  • Business or Secretarial School, Secretarial Science Degree, and/or College level secretarial courses.
  • PSEG experience.
  • Proven proficiency in the use of SAP,

Minimum Years of Experience

3 years of experience

Education

High School

Certifications

Disclaimer

Certain positions at the Company may require you to have access to Part 810-Controlled Information.
Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information.
Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made.
If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic.
Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.


As an employee of PSEG you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.


For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing.
For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing.
Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles.
Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana.
Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.


PSEG employees must apply for jobs internally through emPower which can be accessed through sharepoint.
pseg.
com by clicking on the emPower icon, then selecting careers.
This site (PSEG Careers and Job Openings) is strictly for candidates who are not currently PSEG employees, with the exception of PSEG employees who do not have company email addresses.

PSEG is committed to providing reasonable accommodations to individuals with disabilities.
If you have a disability and need assistance applying for a position, please call 973-430-3845 or email accommodations@pseg.
com.

If you need to request a reasonable accommodation to perform the essential functions of the job, email accommodations@pseg.
com.
Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

ADDITIONAL EEO/AA INFORMATION (Click link below)

Know your Rights: Workplace Discrimination is Illegal

Pay Transparency Nondiscrimination Provision

Position Details

POSTED:

Feb 04, 2024

EMPLOYMENT:

Full-time

SALARY:

50000 per year

SNAPRECRUIT ID:

S-1707370173-994a39fadf5bee0ae75ba7c4108643f7

LOCATION:

New Jersey United States

CITY:

Newark

Job Origin:

jpick2

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Requisition: 77170

PSEG Company: PSEG Services Corp.

Salary Range: $ 34,000 - $ 50,000

Incentive: PIP 5%

Work Location Category: Hybrid


PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories: onsite roles, hybrid roles that are a blend of onsite and remote work, remote local roles that are primarily home-based but require some level of purpose-driven in-person interaction and living within a commutable distance, and remote non-local roles that can be effectively performed remotely with the ability to work in approved states.

PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.

Job Summary

This is a part time, 24 hours-a-week position.

Perform various routine/non-routine administrative functions for the assigned department.

Job Responsibilities

  • Assist Director, Managers and Supervisor on individual projects or special assignments as needed.
  • Maintain and update databases, personnel records, calendar, payroll records, EmpCenter, Empower, etc.
  • Compile, organize and type correspondence, forms and reports. Answer telephone, direct callers and provide information as required.
  • Review SAP/CATS time entry reports for time approval and accurate cost assignments. Coordination of contact list (both internal and external), phone list, and organizational charts, department roster.
  • Support the back office grant making operational needs (Cyber Grants Non-profit system).
  • Maintain controlled documents, order stationery supplies, process expense sheets. Perform administrative coordination of various meeting bodies including writing meeting minutes. Organize meetings, schedule of Director.
  • Compile and assemble information/data/presentations for various meetings. Attention to detail, customer/client focused and flexibility/adaptability essential.
  • Must have good communication skills and be proficient in EmpCenter, FMS, Microsoft Applications, including, Word, Excel, Access, Power Point as well as proficient in SAP, including payroll and in creating notifications.

Job Specific Qualifications

Required:

  • High school diploma or GED.
  • 3 or more years work experience in an administrative position.
  • Proven proficiency in the use of Microsoft applications (Word, Excel & PowerPoint).
  • The ability to manage the intake and internal process flow of highly sensitive and confidential information.
  • Exhibit a professional demeanor in terms of written / oral communication.
  • Demonstrated strong communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government, and private companies.
  • Demonstrated planning and organization skills.
  • The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
  • Must meet and maintain Nuclear Power Plant Access.

Desired Qualifications:

  • Associate’s Degree preferably in a business.
  • Business or Secretarial School, Secretarial Science Degree, and/or College level secretarial courses.
  • PSEG experience.
  • Proven proficiency in the use of SAP,

Minimum Years of Experience

3 years of experience

Education

High School

Certifications

Disclaimer

Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.


As an employee of PSEG you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.


For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles. Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.


PSEG employees must apply for jobs internally through emPower which can be accessed through sharepoint.pseg.com by clicking on the emPower icon, then selecting careers. This site (PSEG Careers and Job Openings) is strictly for candidates who are not currently PSEG employees, with the exception of PSEG employees who do not have company email addresses.

PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email accommodations@pseg.com.

If you need to request a reasonable accommodation to perform the essential functions of the job, email accommodations@pseg.com. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

ADDITIONAL EEO/AA INFORMATION (Click link below)

Know your Rights: Workplace Discrimination is Illegal

Pay Transparency Nondiscrimination Provision

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