Sr. Docketing Coordinator

The Sr. Docketing Coordinator will utilize their growing expertise to perform the daily administration of intellectual property client dockets, performs primary docketing functions, and manages client communications and electronic records. This position reports to the Docketing Team Lead.

Essential Functions 

•  Review of incoming patent and trademark office documents, including docketing new deadlines, entry of new information and calculation of deadlines, review for data accuracy and update/flag discrepancies for attorneys, and checking to ensure all incoming documentation matches most recent filings in government data.

•  Generation of reports requested by firm attorneys, clients, or foreign counsel. 

•  Process daily docket clearance reports from IP staff, proactively close docket reminders, proactively close deadlines based on detailed review of incoming correspondence indicating completion, and process other de-docket requests submitted by IP staff.

•  Process outgoing file transfers by closing outstanding docket actions and inactivating cases within the docketing system.

•  Process incoming file transfers by entering records and assigning docket numbers, reviewing auto-generated actions and flagging urgencies for attorneys, review of information/docket actions from prior counsel for accuracy and docketing accordingly, confirming responsibility for annuities payments and docketing accordingly, systematically prioritizing to review complete file histories of all cases and enter complete information to fill out the records, and checking patent office websites where possible to confirm and complete information in each record.

•  Continued audit and cleanup of existing docket data via special projects and standardization; maintenance of accurate case statuses.

•  Creation/administration of country law rules set to generate based on filing/grant/priority dates in the application.

•  Recommend enhancements to existing processes and procedures.

Education

•  Bachelor's degree or equivalent experience/education

Qualifications

•  1-2 years of IP experience preferred

•  Advanced proficiency in Microsoft Office Suite and Adobe

•  Ability to independently facilitate and manage projects

•  Ability to analyze and interpret data

•  Excellent verbal and written communication skills with attention to detail

Required Competencies

Values

•  Openness, Trust, Integrity

•  Diversity

•  Client Focus

•  Quality of Work

•  Collaboration

•  Respect and Dignity for All

General Competencies 

•  Detail Oriented

•  Priority Setting

•  Problem Solving

•  Adaptability (Managing change and ambiguity; Adaptable)

•  Innovation

•  Technical Expertise

•  Oral Communication

•  Written Communication