Staff Accountant

Staff AccountantLocation: Indianapolis, IN (Office-Based)Department: AccountingReports to: ControllerFLSA status: Exempt, full-timeThe Staff Accountant owns day-to-day accounting for an assigned group of commercial properties and their ownership entities. We manage roughly 40 office, retail and industrial properties across 15 ownership entities, so accuracy, deadlines and clean entity-level books are the core of the job.This role delivers timely, accurate monthly financial packages to property owners and supports budgets, CAM reconciliations and audits.KEY RESPONSIBILITIES:Property and entity accountingMaintain the general ledger for an assigned portfolio of properties and ownership entitiesRecord journal entries for accruals, prepaids, depreciation, amortization and intercompany activityKeep each entity books separate and accurate, including cash, debt and equity accountsAccounts Receivable and Tenant BillingSet up and maintain lease charges, rent escalations and recurring billings in the property management systemPost tenant receipts, monitor delinquencies and prepare aged receivables reportsWork with property managers on collections, late fees and tenant account questionsAccounts Payable and Cash ManagementReview vendor invoices for coding, approval and contract compliance before paymentProcess payment runs and maintains vendor records, including W-9s and certificates of insuranceMonitor operating account balances and prepare cash requests or owner distributions as directedMonth-End Close and Owner ReportingComplete monthly bank, balance sheet and loan reconciliations for each entityPrepare monthly and quarterly owner reporting packages: income statement, balance sheet, budget variance, rent roll and aged receivablesWrite clear variance explanations with input from property managersMeet the monthly close calendar and owner reporting deadlines. CAM, budgets and year-endPrepare annual CAM, real estate tax and insurance reconciliations and tenant estimate adjustmentsSupport the annual operating and capital budget process for assigned propertiesTrack capital projects, tenant improvements and leasing commissionsPrepare 1099s, audit schedules and tax workpapers; respond to auditor and lender requestsCompliance and ProcessPrepare lender reporting and track loan covenant requirementsFollow internal controls, approval limits and owner-specific reporting requirementsRecommend and help document process improvements in the accounting departmentQUALIFICATIONS:Required:Bachelor's degree in accounting or financeAt least 3+ years of accounting experience, including month-end close and account reconciliationsWorking knowledge of GAAP and accrual-basis accountingIntermediate to advanced Excel: lookups, pivot tables, reconciliationsAbility to manage multiple entities and deadlines at oncePreferred:Commercial real estate or property management accounting experienceHands-on use of property management accounting software such as Yardi, MRI or AppFolioExperience with CAM reconciliations, lease abstracts and tenant billingExperience supporting external audits or lender reportingCPA, or progress toward CPA eligibilityCompetencies:Accuracy: catches errors before reports go to ownersDeadline discipline: closes on schedule across many entitiesCommunication: explains variances clearly to property managers and ownersOwnership: follows issues through to resolution without being chasedConfidentiality: handles owner, tenant and vendor financial data with discretionWORKING CONDITIONS:Office environment; extended hours may be needed during month-end, year-end and audit periodsOccasional local travel to propertiesRegular computer work and sitting for extended periodsThis description covers the main duties of the role and is not exhaustive. Duties may change as business needs require.Equal opportunity: We are an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other legally protected status. req26-00711