Staff Accountant – Woodstock, GA

Reports to: Chief Operating Officer (COO)

Position Overview

Earth Retention is a leader in engineered earth retention solutions, with divisions spanning engineering design, product supply, and proprietary software. As our company scales, we are seeking a detail-oriented and experienced Staff Accountant to join our team in Woodstock, Georgia. This is a full-time, in-person position ideal for a motivated accounting professional who thrives in a collaborative environment and has strong technical skills in QuickBooks platforms.

This role reports directly to the Chief Operating Officer (COO) and collaborates closely with leaders across Engineering, Sales, Operations, and Product divisions to ensure timely, accurate, and insightful financial reporting and performance tracking.

Key Responsibilities

Core Accounting Operations

• Maintain accurate and complete financial records in accordance with GAAP
• Process accounts payable and receivable transaction
• Perform monthly bank reconciliations and resolve discrepancies
• Prepare and record journal entries with appropriate documentation
• Assist with month-end and year-end closing processes
• Maintain organized documentation for all accounting transactions
• Monitor job cost accounting and track margin by project, product line, and business unit

Systems & Technology

• Utilize QuickBooks Online and Desktop for day-to-day accounting functions
• Maintain the chart of accounts and ensure proper transaction coding
• Set up and manage project-based billing structures and tracking mechanisms 
• Generate and customize financial reports for internal stakeholders
• Support integration of accounting systems with platforms such as Zoho (CRM, invoicing)
• Perform data entry and ongoing system reconciliation to ensure accuracyFinancial Reporting & Analysis
• Prepare monthly financial statements and supporting schedules
• Track project profitability and generate project-level reporting
• Assist with budgeting, forecasting, and variance analysis
• Provide internal reports for strategic planning and executive team reviews
• Support audit preparation and coordinate with external auditors

Strategic & Administrative Support

•  Assist with payroll processing and related reporting
• Handle state and federal tax compliance and filing requirements
• Manage intercompany billing and reconciliations
• Support special projects and ad hoc financial requests
• Help implement and monitor internal controls and accounting process improvements
• Maintain organized financial file systems (digital and physical)

Required Qualifications

Experience

• 3–5 years of relevant accounting experience, preferably in a dynamic or multi-entity environment
• Proficiency with QuickBooks Online and QuickBooks Desktop is required

Technical Skills

• Strong knowledge of GAAP and general accounting principles
• Proficient in Microsoft Excel (intermediate to advanced level)
• Experience preparing financial statements and reports
• Familiarity with project-based billing, job costing, and revenue recognition
• Understanding of accounts payable/receivable, payroll, and reconciliation processes

Core Competencies

• Attention to detail with high accuracy
• Strong analytical and problem-solving abilities
• Effective written and verbal communication
• Ability to manage multiple priorities and meet deadlines
• Proactive mindset with a professional demeanor

Preferred Qualifications

• Payroll processing experience
• Knowledge of tax preparation and compliance
• Prior experience in construction, engineering, or manufacturing industries
• Advanced Excel capabilities (e.g., pivot tables, VLOOKUP)
• Familiarity with Zoho tools and cloud-based financial integrations

You Know You Are Successful When…

• Monthly financial close is completed by the 5th business day
• Project billing and profitability reports clearly show variances and trends
• QuickBooks systems are clean, accurate, and easy to audit
• Accounts payable and receivable are consistently current, accurate, and well-managed
• You are the go-to resource for finance-related needs across the organization
• You identify and help implement improvements to internal accounting workflows

What We Offer

• Competitive salary: $60,000 – $75,000 annually (based on experience)
• Bonus opportunities based on performance
• Comprehensive benefits: health, dental, vision insurance
• 401(k) plan with company matching
• Paid time off (PTO) and observed holidays
• Opportunities for professional growth and certification
• A collaborative, entrepreneurial culture and supportive team

Work Environment

This is a full-time, in-person position based in our Woodstock, GA office. Standard schedule is Monday through Friday, 9:00 AM to 5:00 PM. Regular office presence is required for cross-functional collaboration.