Job Title: Staff Assistant

Location: Bethesda, MD

Job Summary

Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives . The primary objective is to provide services and deliverables through performance of support services.

Education:

Bachelor's degree

Experience:

• Minimum of ten (10) years of related experience. NIH experience is preferred
• 5 years of NIH experience preferred

Key Responsibilities

• Procurement and Administrative Tasks
  • Support various procurement and administrative tasks, update and develop content for web sites and SharePoint Site, prepare and route various actions.
• Document Management
  • Coordinate the printing and conversion of paper documents to electronic files, compile and review various types of documents, maintain file systems.
• Project Coordination
  • Maintain and provide technical support during project development, compile and review information, prepare reports and documents, confirm scientific engagements and meetings.
• Policy and Program Recommendations
  • Coordinate meetings, workshops, and courses, communicate policy and program recommendations and guidelines, maintain SOPs, guidance documents or instructions.
• Liaison Tasks
  • Act as primary point of contact for the Division, collaborate with administrative staff, track and manage various items, provide interdepartmental coordination.
• Guidance on Federal Guidelines
  • Prepare SOPs, maintain knowledge of current regulations, evaluate new program policies, develop and maintain spreadsheets, provide policy guidance.
• Documentation and Database Management
  • Develop and maintain various administrative databases, create budget proposals, maintain tracking systems, analyze information, prepare HR-related documents.
• Inventory and Procurement Requests
  • Prepare requisitions for purchase, maintain office records, process requests, handle inventory and procurement, and maintain records.
• Special Projects Coordination
  • Prepare promotional materials, maintain professional knowledge of programs, plan special projects, coordinate administrative aspects, analyze and present selected data.
• Research and Propose New Procedures
  • Participate in developmental activities, provide organizational support, develop and evaluate policies, gather and analyze information, and identify opportunities for improvement.
• Administrative Support
  • Assist with various compliance tracking, manage records, prepare regulatory documents, coordinate with IT for maintenance, ensure proper filing accountability.
• Meetings and Communication
  • Coordinate and plan meetings, maintain office calendar, prepare and transmit agendas, handle correspondence, research and provide requested information.

Skills:

• Knowledge of NIH procurement, purchasing and administrative systems
• Project management
• Website content management
• Meeting minutes/summary reports
• Meeting coordination
• Travel planning
• Data analysis
• Calendaring
• Scheduling
• SharePoint
• MS Office
• Concur
• WebEx
• ITAS
• PowerPoint Excel
• Word
• Zoom
• MS Teams

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