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STAFF SERVICES ANALYST

  • ... San Bernardino County, Capellen, United States
  • ... Full time
  • ... Salary: 5916 per year
  • Posted on: Feb 01, 2024       Expires on:

STAFF SERVICES ANALYST   

JOB TITLE:

STAFF SERVICES ANALYST

JOB TYPE:

Full-time

JOB LOCATION:

San Bernardino County Capellen United States

JOB DESCRIPTION:

District 08- 890/4280 Maintenance Metro Region Office

Under the supervision of the Metro Region's Staff Services Manager I (SSM I), the Staff Services Analyst will perform a wide variety of analytical services including budgeting, fiscal control and accounting, contract funding analysis/monitoring, and region procurement.
The incumbent must provide prompt and accurate work as well as excellent customer service.
This position is represented under collective bargaining.

Assists with researching, analyzing, and evaluating information including reports, charts, spreadsheets, and databases to prepare budget packages and monitor the budget for Metro Region.
Maintain budget allocations and region expenditures, advise and brief the Metro Region's SSM I on all procurement issues and potential budgetary concerns, and make recommendations for resolving allocation problems.
Ensures budget proposals are complete and in conformance with current budget instructions, ensure that packages are submitted appropriately, and maintain a record of budget allocations and Region expenditures.
Review budget requests and make corrections according to budget constraints and in accordance with administrative policy.
Assists with developing, preparing, and monitoring monthly and quarterly budget reports using Enterprise Resource Planning Financial Infrastructure (EFIS).
Responsible for managing all purchasing and procurement activities for Metro Region.
Independently prepares contracts and Inter-agency Agreements as required for Metro Region operations by determining the method to purchase the items and/or services according to Purchasing Delegation.
Responsible in receiving requests for Metro Region equipment and maintenance material purchases, prepare purchase estimates, obtain bids and coordinate facilitation of bids with Metro Region units for materials and minor equipment.
Utilize Accounting Manual to apply the necessary coding for each purchase such as object code, cost center, and expenditure authorization.
Approve the funding of each purchase in accordance with the District allocation.
Develop and maintain priority lists for non-expendable equipment, software, and other operational necessities in consultation with Maintenance Division staff.
Monitor encumbrances/dis-encumbrances.
Participates as a member of Headquarters task force concerning budgeting, purchasing, and computer programs relevant to Maintenance functions.
Conducts special field training classes for Superintendents and Supervisors concerning budget, time reporting, and data entry in Integrated Maintenance Management System (IMMS).


PARF# 08-4-612 JC-413968

Eligibility for hire may be determined by your score on the Staff Services Analyst Exam.
For those who do not have current eligibility (e.
g.
transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.
The Staff Services Analyst Exam is located here: https://www.
calcareers.
ca.
gov/JOBSGEN/3PBAU.
PDF

The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.


Permanent, intermittent positions and are not subject to Post and Bid A permanent, intermittent employee may work up to 1,500 hours in any 12 consecutive months.
The number of hours and schedule of work shall be determined based upon the operational needs of each department.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position(s) located in Bloomington, San Bernardino County

Multiple positions
may be filled from this recruitment.

The base of operation will be in the Maintenance South Region office.
While in the office setting he/she will be working in a climate-controlled environment with artificial lighting.
Work environment includes constant interaction with a diverse group of customers and co-workers, and sitting for long periods of time at a keyboard.
Due to constant interruption, incumbent must have the ability to prioritize and multi-task in order to complete regular work assignments.


This position may be eligible for telework.
The amount of telework is at the discretion of the Department and based on Caltranss evolving telework policy.
Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs.
Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises.
The selected candidate will be required to commute to the headquartered location as needed to meet operational needs.
Business travel may be required, and reimbursement considers an employees designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions.
All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.
  • STAFF SERVICES ANALYST

Additional Documents

  • Job Application Package Checklist
  • Duty Statement

Position Details

Job Code #:
JC-413968
Position #(s):
908-890-5157-XXX
Working Title:
STAFF SERVICES ANALYST (GEN)
Classification:
STAFF SERVICES ANALYST
$3,640.
00 - $4,561.
00 A
$3,941.
00 - $4,933.
00 B
$4,726.
00 - $5,916.
00 C
# of Positions:
Multiple
Work Location:
San Bernardino County
Telework:
Hybrid
Job Type:
Permanent Intermittent - 1500 Hours

Department Information

Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.


Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website: www.
dot.
ca.
gov

Frequently Asked Questions for an Applicant: http://dot.
ca.
gov/jobs/docs/faq-ct-applicants-081617.
pdf

Directors EEO Policy: https://dot.
ca.
gov/programs/equal-employment-opportunity

Directors EEO Policy Statement: https://dot.
ca.
gov/programs/equal-employment-opportunity

Special Requirements

Education: Graduation with a Bachelor's degree from a recognized four-year accredited college or university.
(Registration as a senior in a recognized institution will admit applicants to the examination, but they must produce evidence of graduation or its equivalent before they can be considered eligible for appointment.
)
Or II
Work experience in the California state service may be substituted for the required education in Pattern I on a year-for-year basis by applicants who have at least six semester or nine quarter units of college level training in public or business administration, accounting, economics, political or social science, English, speech, statistics, law, or a closely related area.


Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.
Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.
Applicants with foreign transcripts/degrees must provide a transcript/degree U.
S.
equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.
Here is a list of evaluation agencies: https://www.
naces.
org/members.
Please redact birthdates and social security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/13/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).


Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.
CalCareers.
ca.
gov.
When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:


Department of Transportation
Attn: Caltrans DHR Contact JC-413968
1750 E.
4th Street, 1st Floor
Santa Ana, CA 92705

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:


Department of Transportation
Caltrans DHR Contact JC-413968
1750 E.
4th Street, 1st Floor
Santa Ana, CA 92705
Closed on weekends and State holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.
    CalCareers.
    ca.
    gov.
    All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional.
    It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
The request should be made at the time of contact to schedule the interview.
Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Nicole Vasquez
(213) 503-3584
Nicole.
Vasquez@dot.
ca.
gov

Hiring Unit Contact:
Diane Rhoades
(909) 383-5918
D8.
Maintenance.
Jobs@dot.
ca.
gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.
eeo@dot.
ca.
gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The State application (STD.
678) is required and each section must be filled out completely and thoroughly.
For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-413968), PARF# 08-4-612 and title of the position (Staff Services Analyst) must be included on the STD.
678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD.
678), to be considered for this position.

NOTE: Do not submit the Equal Employment Opportunity questionnaire (page 5) with your completed State application (STD.
678).
This page is for examination use only.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.
Confidential information that should be
excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, drivers license number, examination results, LEAP status, marital status, and age.
The job application packet checklist is not required to apply for this position.
Failure to follow these instructions may result in your application not being considered for this position.

Survey:

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://www.
surveymonkey.
com/r/HMQ7LDR

https://youtu.
be/oC9wIp8QalI

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

POSTED:

Feb 01, 2024

EMPLOYMENT:

Full-time

SALARY:

5916 per year

SNAPRECRUIT ID:

S-1707240614-848c04643563a266a2e5b900340b8194

LOCATION:

Capellen United States

CITY:

San Bernardino County

Job Origin:

jpick2

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District 08- 890/4280 Maintenance Metro Region Office

Under the supervision of the Metro Region's Staff Services Manager I (SSM I), the Staff Services Analyst will perform a wide variety of analytical services including budgeting, fiscal control and accounting, contract funding analysis/monitoring, and region procurement. The incumbent must provide prompt and accurate work as well as excellent customer service. This position is represented under collective bargaining.

Assists with researching, analyzing, and evaluating information including reports, charts, spreadsheets, and databases to prepare budget packages and monitor the budget for Metro Region. Maintain budget allocations and region expenditures, advise and brief the Metro Region's SSM I on all procurement issues and potential budgetary concerns, and make recommendations for resolving allocation problems. Ensures budget proposals are complete and in conformance with current budget instructions, ensure that packages are submitted appropriately, and maintain a record of budget allocations and Region expenditures. Review budget requests and make corrections according to budget constraints and in accordance with administrative policy. Assists with developing, preparing, and monitoring monthly and quarterly budget reports using Enterprise Resource Planning Financial Infrastructure (EFIS). Responsible for managing all purchasing and procurement activities for Metro Region. Independently prepares contracts and Inter-agency Agreements as required for Metro Region operations by determining the method to purchase the items and/or services according to Purchasing Delegation. Responsible in receiving requests for Metro Region equipment and maintenance material purchases, prepare purchase estimates, obtain bids and coordinate facilitation of bids with Metro Region units for materials and minor equipment. Utilize Accounting Manual to apply the necessary coding for each purchase such as object code, cost center, and expenditure authorization. Approve the funding of each purchase in accordance with the District allocation. Develop and maintain priority lists for non-expendable equipment, software, and other operational necessities in consultation with Maintenance Division staff. Monitor encumbrances/dis-encumbrances. Participates as a member of Headquarters task force concerning budgeting, purchasing, and computer programs relevant to Maintenance functions. Conducts special field training classes for Superintendents and Supervisors concerning budget, time reporting, and data entry in Integrated Maintenance Management System (IMMS).

PARF# 08-4-612 JC-413968

Eligibility for hire may be determined by your score on the Staff Services Analyst Exam. For those who do not have current eligibility (e.g. transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Staff Services Analyst Exam is located here: https://www.calcareers.ca.gov/JOBSGEN/3PBAU.PDF

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.


Permanent, intermittent positions and are not subject to Post and Bid A permanent, intermittent employee may work up to 1,500 hours in any 12 consecutive months. The number of hours and schedule of work shall be determined based upon the operational needs of each department.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position(s) located in Bloomington, San Bernardino County

Multiple positions
may be filled from this recruitment.

The base of operation will be in the Maintenance South Region office. While in the office setting he/she will be working in a climate-controlled environment with artificial lighting. Work environment includes constant interaction with a diverse group of customers and co-workers, and sitting for long periods of time at a keyboard. Due to constant interruption, incumbent must have the ability to prioritize and multi-task in order to complete regular work assignments.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltranss evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employees designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.
  • STAFF SERVICES ANALYST

Additional Documents

  • Job Application Package Checklist
  • Duty Statement

Position Details

Job Code #:
JC-413968
Position #(s):
908-890-5157-XXX
Working Title:
STAFF SERVICES ANALYST (GEN)
Classification:
STAFF SERVICES ANALYST
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
# of Positions:
Multiple
Work Location:
San Bernardino County
Telework:
Hybrid
Job Type:
Permanent Intermittent - 1500 Hours

Department Information

Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website: www.dot.ca.gov

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf

Directors EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Directors EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

Education: Graduation with a Bachelor's degree from a recognized four-year accredited college or university. (Registration as a senior in a recognized institution will admit applicants to the examination, but they must produce evidence of graduation or its equivalent before they can be considered eligible for appointment.)
Or II
Work experience in the California state service may be substituted for the required education in Pattern I on a year-for-year basis by applicants who have at least six semester or nine quarter units of college level training in public or business administration, accounting, economics, political or social science, English, speech, statistics, law, or a closely related area.


Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members. Please redact birthdates and social security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/13/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:


Department of Transportation
Attn: Caltrans DHR Contact JC-413968
1750 E. 4th Street, 1st Floor
Santa Ana, CA 92705

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:


Department of Transportation
Caltrans DHR Contact JC-413968
1750 E. 4th Street, 1st Floor
Santa Ana, CA 92705
Closed on weekends and State holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Nicole Vasquez
(213) 503-3584
Nicole.Vasquez@dot.ca.gov

Hiring Unit Contact:
Diane Rhoades
(909) 383-5918
D8.Maintenance.Jobs@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-413968), PARF# 08-4-612 and title of the position (Staff Services Analyst) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the Equal Employment Opportunity questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, drivers license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Survey:

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://www.surveymonkey.com/r/HMQ7LDR

https://youtu.be/oC9wIp8QalI

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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