Sub Fabrication Office Engineer

Overview

The Sub-Fabrication Office Engineer supports the administration and coordination of outsourced fabrication activities. The position prepares purchase orders and change orders, coordinates project documentation and third-party inspections, tracks invoices through payment, and maintains schedule, backlog, reporting, and contract closeout records. The role works closely with sub-fabricators, project teams, Purchasing, Production Control, Quality Control, and Accounts Payable. 

Responsibilities

Core Responsibilities  

• Coordinates with the Sub-Fabrication Administrative Manager and internal departments to obtain required project documentation from sub-fabricators. 

• Coordinates third-party inspections with project teams, Quality Control, and sub-fabricators before applicable fabrication milestones. 

• Prepares purchase orders and change orders under the direction of the Sub-Fabrication Administrative Manager. 

• Maintains accurate sub-fabrication backlogs, schedules, project records, and status information. 

• Coordinates project, purchasing, production, and schedule information among sub-fabricators, Purchasing, Production Control, and the Sub-Fabrication Administrative Manager. 

• Manages the invoice workflow by confirming proper submission, maintaining invoice logs, tracking approval and payment status, and coordinating with Accounts Payable to resolve discrepancies and respond to sub-fabricator inquiries. 

• Supports project closeout by organizing required records and completing assigned activities related to sub-fabricator contracts. 

• Produces accurate and timely reports requested by the Director of Sub-Fabrication and the Sub-Fabrication Administrative Manager.
• Escalates documentation, inspection, schedule, invoicing, or payment issues that may affect project commitments. 

Additional Responsibilities  

This description summarizes the general nature and level of work performed and is not intended to include every duty or responsibility. Additional duties may be assigned based on business needs.

Qualifications

Core Competencies 

• Attention to Detail: Maintains accurate purchase, invoice, schedule, inspection, and closeout records and identifies discrepancies promptly. 

• Organization and Prioritization: Coordinates multiple deadlines, organizes information for efficient retrieval, and adjusts priorities as project needs change. 

• Process Coordination: Follows established purchasing, invoicing, inspection, scheduling, and closeout processes and identifies opportunities to improve workflow. 

• Written and Verbal Communication: Communicates clearly and professionally with internal teams, sub-fabricators, and business partners. 

• Problem Solving: Investigates documentation, schedule, and payment issues; identifies practical solutions; and escalates matters when appropriate. 

• Collaboration and Service: Builds effective working relationships and responds reliably to internal and external customer needs. 

• Follow-Through: Tracks open items to completion and provides timely status updates. 

• Adaptability: Learns new technical processes and systems and responds effectively to changing project requirements. 

Required Qualifications 

• Bachelor’s degree from an accredited college or university in construction management, engineering, or a related field. 

• At least one year of experience in accounting support, logistics, document control, construction administration, or a related function. 

• General knowledge of construction methods, processes, scheduling, and coordination.