System Event Coordinator

• The Event Coordinator will be a part of our dynamic marketing and communications team.
• This role will assist in planning, coordinating, and executing a wide range of events for our healthcare system, ensuring that each event meets the strategic goals of the organization.
• Reporting directly to the VP of Marketing and Communications, this individual will collaborate with system leaders, administrative assistants, and key stakeholders at both the system and local levels to deliver seamless and impactful events.
• Event Planning and Coordination - assist in planning, organizing, and execution of healthcare system events, including conferences, training sessions, community outreach programs, and internal staff events.
• Ensure all logistics, such as venues, catering, speakers, and technology, are seamlessly coordinated.
• Collaboration with Leadership.
• Develop and maintain strong, collaborative relationships with system leaders, administrative assistants, department heads, and other stakeholders to understand event objectives and deliver results that align with organizational goals.
• Vendor Management
• Communication
• Logistics and Budget Management
• On-site event support.
• Post-Event Evaluation
• Reporting and Documentation

• Strong project management and organizational skills, with the ability manage multiple events simultaneously.
• Excellent interpersonal skills and the ability to develop and maintain relationships with leadership, vendors, and staff at all levels.
• Detail oriented and proactive with exceptional problem-solving skills.
• Ability to work under pressure and handle unexpected situations with professionalism and composure.
• Proficient in event planning software, MS Office Suite, and other communication tools.
• Understanding of healthcare industry trends, patient-centered events, and healthcare systems is a plus.
• Strong communication and collaboration skills.
• Ability to work independently and as part of a team.
• Creative thinker with a keen eye for detail.
• Flexible and adaptable to changing priorities.
• High level of professionalism and discretion when handling sensitive information.

Education:

• Bachelor's degree in Event Planning, Marketing, Communications, or a related field- or equivalent combination of education and experience.
• Minimum 3 years of experience in event planning, ideally within a healthcare or large organizational setting.