Find Tax Clerk Job in Dallas, Kansas | Snaprecruit

Duties and Responsibilities:

• Disburse various receipts into appropriate funds; balance receipts and funds; prepare deposits, postings, and ledger entries.
• Prepare and mail personal property, oil/gas, and real estate taxes.
• Collect taxes over the counter, online and via mail and post collections to appropriate tax rolls and records.
• Research and file claims on bankruptcy cases.
• Maintain tax records and files.
• Create and maintain Excel spreadsheets; prepare financial documents; and ability to research and identify discrepancies.
• Create, balance, and maintain monthly, quarterly, and annual reports.
• Balance daily receipts and run reports.
• Write checks, balance checkbook daily and reconcile monthly bank statements.
• Receipt and balance other County departments deposits daily.
• Assist with some Motor Vehicle transactions as needed, more simple transactions such as renewals, placards, lien releases.
• Balance funds and process transfers/EFTs if required.
• Bank statement reconciliation.
• Quarterly publications.
• Quarterly reports and transfers- Joint Mtg, Financial statement, Clerk filing fees, etc.
• Explain tax statements and penalties to the public.
• Tax Sale prep all year, then sale date once per year
• Other duties as assigned.

Position Requirements:

• High School Diploma or equivalent required, a minimum of 2 years clerical experience, government experience preferred
• Valid drivers license required.
• Mandatory overtime, sometime on short notice, and at certain times during the tax year, required

Knowledge:

• Computer software programs and applications such as MS Office.
• County and/or city government administration.
• Mathematic, accounting and/or statistical principles.

Skills:

• Excellent customer service skills with the ability to interact in a positive and professional manner to develop and maintain strong working relationships with co-workers, management, and the general public.
• Excellent written and verbal communication skills with the ability to clearly communicate goals, interests, and positions during discussions.
• Strong attention to detail, organizational skills, and ability to prioritize.
• Complex decision making and problem solving.
• Organization and time management.
• Strong data entry skills.
• Maintain and balance cash drawer.

Abilities:

• Ability to explain tax statements and penalties to the public.
• Ability to create and maintain Excel spreadsheets, prepare financial documents, and to research and identify discrepancies.
• Ability to manage multiple concurrent projects and meet deadlines.
• Ability to research and analyze data, interpret directions, procedures and regulations and develop appropriate responses to the public.
• Ability to learn, interpret and apply State and local laws and regulations pertaining to tax collection and tax recordkeeping procedures.
• Ability to maintain accurate financial records with strong attention to detail.
• Ability to establish and maintain an effective working relationship with employees and project a positive attitude.
• Ability to communicate effectively under stress.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to operate computer programs/software/platforms used by the County to perform job duties.
• Ability to use basic office equipment.
• Ability to multitask in a fast-paced environment.
• Ability to manage difficult/stressful situations when dealing with the public using tact and professionalism.
• Ability to manage multiple concurrent projects and meet deadlines.
• Ability to compose correspondence pertaining to delinquent taxes and refunds
• Ability to independently resolve and correct discrepancies by making changes and/or corrections to financial paperwork.
• Ability to react with an appropriate sense of urgency, coupled with good judgment and discernment.
• Ability to establish and maintain an effective working relationship with employees, ability to manage conflict; communicate effectively under stress and project a positive attitude.
• Ability to maintain confidential information in accordance with legal standards and/or County regulations.

• Work location(s) of the job:
  • Indoors Constantly. Usually well lit, heated and/or air-conditioned indoor office setting with adequate ventilation.
  • Outdoors - Never
• Objectionable condition(s) found on the job:
  • Computer Use Constantly
  • Driving/Travel Occasional travel, which may involve exposure to extreme weather conditions.
  • Stressful situations may occur when dealing with the public.
• Undesirable health and safety condition(s) under which employee must perform:
  • None
• Machines, Tools and/or Equipment Used:
  • Basic office equipment to include computer, postage machine, copy machine, fax machine, printer, telephone system.
• Physical characteristics/requirements of the job:
  • Sit/Stand/Walk - Constantly
  • Kneeling Occasionally
  • Crouching Occasionally
  • Using Fingers/hands Constantly required to use hands to finger, handle, or feel; reach with hands and arms.
  • Talking - Frequently
  • Hearing Frequently; noise level is usually moderate.
  • Seeing Constantly
  • Vision Abilities close and distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Lifting/Moving Occasionally; lifting/moving a maximum weight up to 50 pounds with assistance.