Technical Coordinator - Business Assistant

Overview

We are seeking a highly organized, proactive, and detail-oriented Business Assistant to provide administrative and operational support within a fast-paced technical environment. This role supports technical leadership and cross-functional teams by managing schedules, coordinating projects, facilitating communication, and ensuring smooth day-to-day operations.

The ideal candidate is comfortable handling multiple priorities, anticipates needs, maintains confidentiality, and brings a professional, solutions-oriented approach to supporting technical and engineering teams.

Details

Location: Dearborn, MI (Hybrid – On-site Monday–Thursday)

Schedule: Standard morning shift

Pay Rate: $33/hour

Responsibilities

• Manage complex calendars and coordinate internal and external meetings (virtual and in-person)
• Prepare meeting agendas, capture minutes, and track action items
• Serve as a primary point of contact for the technical department, screening and prioritizing communications
• Draft correspondence and coordinate information flow with internal and external stakeholders
• Support planning and execution of technical projects, team events, workshops, and off-sites
• Coordinate logistics, vendors, materials, and presentations, including technical demonstrations when needed
• Arrange domestic and international travel and process expense reports
• Organize and maintain sensitive technical documents, reports, and presentations with proper version control
• Assist with onboarding new technical hires, including workstation setup and system access
• Manage office equipment and facilities requests
• Compile data, create basic reports, and assist with presentations and departmental metrics
• Support leadership with strategic planning and execution initiatives
• Identify and implement process improvements to increase efficiency within the technical organization

Requirements

Required

• Associate degree or equivalent practical experience
• 3+ years of experience as an Executive Assistant, Business Assistant, or similar administrative support role
• Experience supporting technical, engineering, or R&D teams preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with collaboration tools such as Microsoft Teams and SharePoint
• Strong organizational, time management, and communication skills
• High attention to detail with the ability to handle confidential information
• Proactive, self-directed, and able to work independently and collaboratively

Preferred

• Bachelor’s degree
• Familiarity with project management or technical tracking tools (e.g., Jira)
• Experience supporting multiple leaders or large technical teams
• Basic understanding of technical terminology or strong interest in technology