Temporary Front Desk HR Representative - Orange, CA Apply
Reports To: UCI Temporary Employment Services (TES) Manager
Working Title: Temporary Front Desk HR Representative - Orange, CA
Department: UCI Temporary Employment Services (TES) Department
Bargaining Unit: 99
FLSA: Non-Exempt
Job Code: 007747
Job Location: UCI Medical Center - Orange
Percent of Time: 49%
Work Schedule: 8am-5pm, M-F
Employee Class: Floater
Position Summary:
This recruitment is for a Temporary Front Desk HR Representative position through UCI's internal temporary staffing service and is located at the UC Irvine Medical Center in Orange.
Duties include, but are not limited to:
Greet visitors as they arrive to the suite.
Answer HR-related questions via phone and/or email.
Pick up and distribute mail.
Assist with answering emails/inbox maintenance.
Assist with LiveScan when needed.
Compensation Range:
$29.26/hour
Required:
Administrative experience working in a front office environment greeting office visitors, answering multiple phone lines and juggling multiple priorities.
Experience inputting information into a database
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of organizational policies and procedures; knowledge of functional area and understands how work may impact other areas. Working knowledge of the recruitment, screening, interviewing and referral processes.
Knowledge of HR processes and forms and knows organizational and departmental principles and procedures.
Knowledge of common software used within a professional business setting, such as MS Word, Excel, and PowerPoint and enterprise databases or systems.
Basic knowledge of employment law.
Effective communication and interpersonal skills as well as active listening and critical thinking skills.
Demonstrated abilities associated with problem identification; reasoning; ability to work with business units in the development of ideas to solve staffing issues. Demonstrated analytical skills to conduct analysis and develop recommendations.
Strong oral, and written communication skills to impart information accurately and clearly.
Strong customer service skills.
Ability to appropriately handle work assignments often involving highly confidential information.
Ability to diffuse potentially volatile situation.
Preferred:
Working knowledge of US and California employment law.
Working knowledge of UC policies and UCI procedures.
Experience in utilizing a case management system.
TEMPORARY EMPLOYMENT
This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles.
The majority of our temporary positions are Monday - Friday, 8:00 a.m. - 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.
Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services.
CONDITIONS OF EMPLOYMENT
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to Work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page:
PARKING INFORMATION
All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website
CLOSING STATEMENT
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.
