Temporary Personal Assistant

Our client, a high net worth private individual, is looking for a Temporary Personal/Administrative Assistant. This individual will work closely with a team to ensure seamless day-to-day operations.This position starts asap and will last for about 6 months, with potential to extend.Location: Midtown EastHours: 8:30am – 5pm, Monday to Friday*Fully Onsite, opportunity for hybrid work at times Responsibilities:• Act as a first point of contact for colleagues, clients and visitors• Greet visitors, prepare meeting space• Answer phone calls, respond to emails and direct enquiries to the right person• Manage confidential and sensitive information• Coordinate and schedule business and personal meetings, avoiding conflicts across multiple calendars• Coordinate breakfast, lunch, and dinner during the week• Prepare meeting materials• Manage videoconferencing equipment and links• Help with travel arrangements, including booking transportation, hotel and dining arrangements• Assist with planning events• Distribute emails, memos, letters, and reports• Manage incoming/outgoing mail, packages, and emails• Maintain organized, confidential physical and electronic filing systems• Process invoices, receipts and expense reports for Chairman / Driver / Team Members• Monitor office supply levels, and reorder materials as needed. Order office supplies for other team members in officeQualifications:• Ability to utilize discretion and maintain confidentiality is required.• Must be fluent in Microsoft Office, Word, Excel and Outlook.• Expediency and accuracy of work product imperative.• Strong interpersonal skills and ability to communicate effectively with others at all levels, withexcellent home manners.• Excellent organizations skills and demonstrated ability to multitask a must.• Very strong follow-up and detail-oriented skills.• Must have ability to work independently with little or no supervision or guidance.• Excellent judgment and problem-solving abilities.Please submit your resume in Word format for immediate consideration.You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.