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Testing and Department Coordinator

  • ... Minnesota Council of Nonprofits
  • ... Saint paul, Minnesota, United States
  • ... Full time
  • ... Salary: 23.85 per month
  • Posted on: May 26, 2024

Testing and Department Coordinator   

JOB TITLE:

Testing and Department Coordinator

JOB TYPE:

Full-time

JOB LOCATION:

Saint paul Minnesota United States

No

JOB DESCRIPTION:

This position exists to provide disability-related testing accommodation coordination for Macalester students with approved testing accommodations. Responsibilities include coordinating exams accommodations including but not limited to scheduling and proctoring exams, facilitating testing accommodations, and working with faculty. Collaborates with all areas of the College including staff and faculty training, awareness events/activities that involve the Center for Disability Resources. This position also exists to support the administrative operations of the office including but limited to scheduling rooms for events, monitoring and maintaining the front desk, and monitoring the department's general email.

This is a 0.80 position that works August through end of May. During those months the role is onsite full time Monday-Friday with daily hours of 7:30-4:00pm.

About The Department:

The Center for Disability Resources strives to create a welcoming environment where students have equal access to academic and co-curricular activities. Disability Resources also oversees the application of federal and state laws, implements reasonable accommodations and supports inclusive programming.

Four core values guide our work: access, education, advocacy and inclusion.

Responsibilities

Testing Coordination:

  • Coordinates, schedules, and proctors exams for students receiving accommodations under the Americans with Disabilities Act; organizes all necessary materials for such testing.
  • Communicate with faculty as it relates to exam information and relevant materials.
  • Ensure security and academic integrity of exam process
  • Stay abreast of best practices for exam proctoring and coordination
  • Utilize AIM Database system to schedule and coordinate exams.
  • Collect data on all testing coordination related activities.
  • Stays abreast of the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act and other applicable Federal and state laws.

Department Coordination:

  • Answer questions and provide information about campus resources and resources for students.
  • Monitor departments general email account and respond/forward emails as appropriate.
  • Provide overall administrative support for department staff including, but limited to P-Card reconciliation, processing room reservation requests for meetings and events, overall management of front desk area and other projects as needed.
  • Assist staff with scheduling of student meetings.
  • Collaborates frequently with staff and other student services areas of the College.
  • Assist Disability Resources Specialist in supervision of the student workers.

Data, alternative technology and case management systems:

  • Maintains accurate record keeping of case notes, student interactions, and accommodations requests via AIM System, Excel spreadsheets or other electronic interfaces.
  • Attends training related to data management or alternative testing technology.

Organizational meetings, programming and other staff support:

  • Attends Student Affairs Divisional and College meetings
Qualifications
  • Associates Degree required. Bachelors Degree preferred.
  • 1-3 years experience working in a higher education setting. Experience with coordinating exams accommodations including but not limited to scheduling and proctoring exams, facilitating testing accommodations, and working with faculty. Experience providing general administrative support, supervising student employees including managing time-sheets, and interacting with department visitors including students and prospective families.
  • Knowledge and experience working with students with disabilities coordinating testing accommodations.
  • Problem-solving through various student issues and/or concerns. Ability to make sound decisions in a stressful or high-pressure environment. Responding to the occasional student crisis under the direction of the Director.
  • Ability to manage multiple tasks of varying priority on a regular basis. Strong Organizational Skills. Ability to multitask without sacrificing accuracy and attention to detail. Ability to take initiative, work independently, and perform job duties with minimal supervision.
  • Microsoft office suite; Google applications, knowledge of AIM database systems. Working knowledge of assistive technology. Participation in training of these systems required.
  • Strong oral and written communication skills; excellent interpersonal skills required. Timely communications and the ability to represent a department in ways that build strong campus-wide partnerships. Ability to communicate professionally and effectively with staff, faculty, students, alumni, and campus visitors. Demonstrated understanding of and commitment to diversity, equity, and inclusion and how they relate to student leadership and engagement. Excellent attention to deadlines; dependable and timely.
  • Computer, Livescribe, Smartpens, Ipads, multi-functional printers, scanning equipment, phone.
  • Excellent attention to deadlines; dependable and timely.

Compensation:

The hourly wage for this position will be $22.75 to $23.85, depending on experience.

Benefits:

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

  • 10% employer contributions to the retirement plan.
  • Outstanding vacation and sick time packages, plus an additional 10 holidays.
  • Generous employer contribution to Health Savings Account.
  • Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
  • Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
  • Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines:

For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage by May 31st. No resumes will be accepted after this date and the interview process will start after this date.

Jaclyn Howard

Talent Acquisition Manager

jhoward3@Macalester.edu

In an effort to be transparent about the search and interview process, below is the anticipated timeline for hiring for the position:

  • May 28 - Application (priority) closes
  • June 3 - Candidates selected for screening interview will be notified
  • June 5,6,10 - Screening (1st round) interviews occur over zoom*
  • June 13 - Candidates are notified if they move on to final interview
  • June 18, 19, 20 - Final on-campus interviews
  • August 5 - Anticipated start date
Macalester College - Institutional Overview

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals. Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences.

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.



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Recommended Skills

  • Administration
  • Alternative Technologies
  • Assistive Technology
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Position Details

POSTED:

May 26, 2024

EMPLOYMENT:

Full-time

SALARY:

23.85 per month

SNAPRECRUIT ID:

S-1717186386-47890f27839dff0c3bac1da0906694cd

LOCATION:

Minnesota United States

CITY:

Saint paul

Job Origin:

jpick2

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Testing and Department Coordinator    Apply

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This position exists to provide disability-related testing accommodation coordination for Macalester students with approved testing accommodations. Responsibilities include coordinating exams accommodations including but not limited to scheduling and proctoring exams, facilitating testing accommodations, and working with faculty. Collaborates with all areas of the College including staff and faculty training, awareness events/activities that involve the Center for Disability Resources. This position also exists to support the administrative operations of the office including but limited to scheduling rooms for events, monitoring and maintaining the front desk, and monitoring the department's general email.

This is a 0.80 position that works August through end of May. During those months the role is onsite full time Monday-Friday with daily hours of 7:30-4:00pm.

About The Department:

The Center for Disability Resources strives to create a welcoming environment where students have equal access to academic and co-curricular activities. Disability Resources also oversees the application of federal and state laws, implements reasonable accommodations and supports inclusive programming.

Four core values guide our work: access, education, advocacy and inclusion.

Responsibilities

Testing Coordination:

  • Coordinates, schedules, and proctors exams for students receiving accommodations under the Americans with Disabilities Act; organizes all necessary materials for such testing.
  • Communicate with faculty as it relates to exam information and relevant materials.
  • Ensure security and academic integrity of exam process
  • Stay abreast of best practices for exam proctoring and coordination
  • Utilize AIM Database system to schedule and coordinate exams.
  • Collect data on all testing coordination related activities.
  • Stays abreast of the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act and other applicable Federal and state laws.

Department Coordination:

  • Answer questions and provide information about campus resources and resources for students.
  • Monitor departments general email account and respond/forward emails as appropriate.
  • Provide overall administrative support for department staff including, but limited to P-Card reconciliation, processing room reservation requests for meetings and events, overall management of front desk area and other projects as needed.
  • Assist staff with scheduling of student meetings.
  • Collaborates frequently with staff and other student services areas of the College.
  • Assist Disability Resources Specialist in supervision of the student workers.

Data, alternative technology and case management systems:

  • Maintains accurate record keeping of case notes, student interactions, and accommodations requests via AIM System, Excel spreadsheets or other electronic interfaces.
  • Attends training related to data management or alternative testing technology.

Organizational meetings, programming and other staff support:

  • Attends Student Affairs Divisional and College meetings
Qualifications
  • Associates Degree required. Bachelors Degree preferred.
  • 1-3 years experience working in a higher education setting. Experience with coordinating exams accommodations including but not limited to scheduling and proctoring exams, facilitating testing accommodations, and working with faculty. Experience providing general administrative support, supervising student employees including managing time-sheets, and interacting with department visitors including students and prospective families.
  • Knowledge and experience working with students with disabilities coordinating testing accommodations.
  • Problem-solving through various student issues and/or concerns. Ability to make sound decisions in a stressful or high-pressure environment. Responding to the occasional student crisis under the direction of the Director.
  • Ability to manage multiple tasks of varying priority on a regular basis. Strong Organizational Skills. Ability to multitask without sacrificing accuracy and attention to detail. Ability to take initiative, work independently, and perform job duties with minimal supervision.
  • Microsoft office suite; Google applications, knowledge of AIM database systems. Working knowledge of assistive technology. Participation in training of these systems required.
  • Strong oral and written communication skills; excellent interpersonal skills required. Timely communications and the ability to represent a department in ways that build strong campus-wide partnerships. Ability to communicate professionally and effectively with staff, faculty, students, alumni, and campus visitors. Demonstrated understanding of and commitment to diversity, equity, and inclusion and how they relate to student leadership and engagement. Excellent attention to deadlines; dependable and timely.
  • Computer, Livescribe, Smartpens, Ipads, multi-functional printers, scanning equipment, phone.
  • Excellent attention to deadlines; dependable and timely.

Compensation:

The hourly wage for this position will be $22.75 to $23.85, depending on experience.

Benefits:

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

  • 10% employer contributions to the retirement plan.
  • Outstanding vacation and sick time packages, plus an additional 10 holidays.
  • Generous employer contribution to Health Savings Account.
  • Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
  • Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
  • Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines:

For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage by May 31st. No resumes will be accepted after this date and the interview process will start after this date.

Jaclyn Howard

Talent Acquisition Manager

jhoward3@Macalester.edu

In an effort to be transparent about the search and interview process, below is the anticipated timeline for hiring for the position:

  • May 28 - Application (priority) closes
  • June 3 - Candidates selected for screening interview will be notified
  • June 5,6,10 - Screening (1st round) interviews occur over zoom*
  • June 13 - Candidates are notified if they move on to final interview
  • June 18, 19, 20 - Final on-campus interviews
  • August 5 - Anticipated start date
Macalester College - Institutional Overview

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals. Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences.

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.



#J-18808-Ljbffr

Recommended Skills

  • Administration
  • Alternative Technologies
  • Assistive Technology
  • Attention To Detail
  • Case Management Systems
  • Communication

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