Transportation Payroll Specialist

Transportation Payroll Specialist

Department:          Accounting

Reports to:             Accounting Manager

FLSA Status:           Non-Exempt   

Pay:   $26 - $28/hr

Position Summary

The Transportation Payroll Specialist is responsible for the precise, timely processing and reconciliation of weekly payroll and settlements for company drivers and owner-operators.

Supervisory Responsibilities:

·       N/A

Duties/Responsibilities:

·       Reconcile company driver trip sheets to the payroll system, ensuring accuracy of hours and load information

·       Maintain driver profiles in TMS and payroll systems, including employment status, pay rate, tax status, voluntary and involuntary deductions, direct deposit

·       Maintain accurate payroll records for company drivers and owner-operators

·       Prepare and issue accurate weekly W-2 wages and 1099 disbursements

·       Process daily and weekly fuel reports and related transactions

·       Calculate and process company driver per diem

·       Audit and process owner-operator tolls/fuel/rental charges/fees

·       Record and transact payroll deductions related to cash and fuel advances

·       Process owner-operator rental agreement entries

·       Process accurate Quarterly IFTA reconciliations and deductions

·       Record and transact annual plate and HVUT deductions for owner-operators

·       Maintain accurate owner-operator escrow records

·       Prepare and issue on demand check requests

·       Primary point of contact for driver payroll inquiries

·       Assist in routing general office phone calls

Knowledge and Skill Requirements:

·       Excellent verbal and written communication skills

·       Tactful language skills, patience in dealing with people, and the ability to communicate effectively to all levels within the organization

·       Strong mathematical skills and a numerical aptitude

·       Excellent organizational skills and attention to detail

·       Ability to function in a computerized accounting system

·       Trustworthy and honesty

·       Ability to work independently and with a team

·       Proficient with Microsoft Word and Excel

·       Experience with ADP, McLeod and/or PCS a plus

Education and Experience:

·       Technical degree in accounting, or related field is preferred, but not required.

·       At least 2 years of related experience required. Must have experience with automated payroll computer systems.

Physical Requirements and Working Conditions:

·       Prolonged periods sitting at a desk and working on a computer with multiple monitors

·       Team-orientated atmosphere

·       Fast-paced environment

·       Able to sit, stand, bend, reach, stretch, squat, and climb stairs

·       Must be able to lift up to 15 pounds at times

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• Other duties as assigned
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