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UMD SPA - Executive Ofc and Admin Spec (# 359603)

In Minnesota United States

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UMD SPA - Executive Ofc and Admin Spec (# 359603)   

JOB TITLE:

UMD SPA - Executive Ofc and Admin Spec (# 359603)

JOB TYPE:

Full-time

JOB LOCATION:

Duluth Minnesota United States

JOB DESCRIPTION:

Job ID: 359603

About the Job

***THIS IS AN AFSCME CLERICAL BARGAINING UNITPOSITION***

Duties/Responsibilities:
85% - Provide analytical, technical and organizational support to UMD SPA GrantAdministrators and the University Community for sponsored proposals and awards.
  • Receive and enter grant proposals and ProposalRouting Forms in the system through EFS, EGMS, and related databases.
    Attention to detail is crucial when entering and preparing grantproposals for grant administrators with over $100 million in proposals submitted annually.
    Errors in accurately entering data can result inproposals failing to be submitted on time costing the University thousands of dollars
  • Distribute documents including ProposalRouting Forms, grant proposals, and Notice of Grants and Awards forms together with related documents.
  • Request and initiateinquiries to sponsors, agencies and principal investigators.
  • Compose, edit, type, proofread and correct documents related to grantsand grant correspondence
  • Monitor and process incoming departmental email and regular mail, and post outgoingmail/Fedex.
  • Create subaward invoice payments
  • Create and maintain hard copy files, store them in cabinets and retrieve asnecessary to perform information-related tasks
  • Handle and forward calls using a multi-line phone system, as well as create anddistribute messages and assist with questions and requests
  • Respond to inquiries from stakeholders regarding grant status and relatedinformation.
  • Provide periodic and ad hoc updates to managers and stakeholders regarding grant status.
  • Assist with departmentcommunications to include department email announcements, updating and monitoring of the department website.
  • Maintain variouselectronic lists/groups (NOGA Distribution List, PRF Approver Google doc, UMD GMUN list)
  • Other duties as assigned.
15% -General Office Support
  • Coordinate set-up and clean-up of special events and related logistics such as reserving rooms/AV equipment,maintaining RSVP lists, ordering catering
  • Order office supplies, maintain copier/scanner/printer; schedule servicecalls.
Qualifications

Required Qualifications:
  • High School Diploma/GED and four years ofrelated office experience.
  • Training/education beyond HS may be substituted for some of the years of experience.
  • Demonstratedexperience using Microsoft Office applications.
Preferred Qualifications:
  • Demonstrated experience working withproposals, grants, and contracts.
  • Prior proofreading and editing experience with outstanding attention to detailskills.
  • Ability to handle multiple tasks, effectively prioritize and manage frequent interruptions and be able to focus duringoccasional periods of high stress.
  • Knowledge and experience with University of Minnesota procedures, grants administration,Enterprise Financial System (EFS), and other University systems.
  • Excellent oral and written communication.
  • Demonstratedability to work effectively with individuals from diverse communities andcultures.
Benefits

Working at the University

At the University of Minnesota, you'llfind a flexible work environment and supportive colleagues who are interested in lifelong learning.
We prioritize work-life balance,allowing you to invest in the future of your career and in your life outside of work.


The University also offers a comprehensivebenefits package that includes:Please visit the umn.
edu/BenefitsSummaries\\\\\\\" target=\\\\\\\"_blank\\\\\\\">Office of Human Resources website
for more information regardingbenefits.


How To Apply

Applications must be submitted online.
To be considered for this position, pleaseclick the Apply button and follow the instructions.
You will have the opportunity to complete an online application for the position andattach a resume.


Additional documents may be attached after application by accessing your \\\\\\\"My Job Applications\\\\\\\" page and uploadingdocuments in the \\\\\\\"My Cover Letters and Attachments\\\\\\\" section.


To request an accommodation during the application process, pleasee-mail edu\\\\\\\">employ@umn.
edu
or call (612) 624-8647.


Diversity

The Universityrecognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supportingthe academic mission.
The University is committed to attracting and retaining employees with varying identities and backgrounds.


TheUniversity of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color,creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation,gender identity, or gender expression.
To learn more about diversity at the U: umn.
edu\\\\\\\" target=\\\\\\\"_blank\\\\\\\">http://diversity.
umn.
edu


Employment Requirements

Any offer of employment is contingentupon the successful completion of a background check.
Our presumption is that prospective employees are eligible to work here.
Criminalconvictions do not automatically disqualify finalists from employment.


About the U of M

University ofMinnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regionaluniversities in U.
S.
News and World Report's \\\\\\\"America's Best Colleges\\\\\\\" issue.


Overlooking Lake Superior, UMD provides an alternativeto both large research and small liberal arts environments and attracts students looking for a personalized learning experience on amedium-sized campus of a major university.
A firm liberal arts foundation anchors a variety of traditional degree programs, as well asprofessional and graduate students that draw on UMD's many research institutes and labs.


At the University of Minnesota, we are proudto be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's BestEmployers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer byState (2019, 2022).

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

359603 per year

SNAPRECRUIT ID:

S-1707246497-665788ac2834a28397acb4ea38b44f8e

LOCATION:

Minnesota United States

CITY:

Duluth

Job Origin:

jpick2

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In Dallas Fort Worth
Aug 19, 2017 9am-6pm
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UMD SPA - Executive Ofc and Admin Spec (# 359603)    Apply

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Job ID: 359603

About the Job

***THIS IS AN AFSCME CLERICAL BARGAINING UNITPOSITION***

Duties/Responsibilities:
85% - Provide analytical, technical and organizational support to UMD SPA GrantAdministrators and the University Community for sponsored proposals and awards.
  • Receive and enter grant proposals and ProposalRouting Forms in the system through EFS, EGMS, and related databases. Attention to detail is crucial when entering and preparing grantproposals for grant administrators with over $100 million in proposals submitted annually. Errors in accurately entering data can result inproposals failing to be submitted on time costing the University thousands of dollars
  • Distribute documents including ProposalRouting Forms, grant proposals, and Notice of Grants and Awards forms together with related documents.
  • Request and initiateinquiries to sponsors, agencies and principal investigators.
  • Compose, edit, type, proofread and correct documents related to grantsand grant correspondence
  • Monitor and process incoming departmental email and regular mail, and post outgoingmail/Fedex.
  • Create subaward invoice payments
  • Create and maintain hard copy files, store them in cabinets and retrieve asnecessary to perform information-related tasks
  • Handle and forward calls using a multi-line phone system, as well as create anddistribute messages and assist with questions and requests
  • Respond to inquiries from stakeholders regarding grant status and relatedinformation.
  • Provide periodic and ad hoc updates to managers and stakeholders regarding grant status.
  • Assist with departmentcommunications to include department email announcements, updating and monitoring of the department website.
  • Maintain variouselectronic lists/groups (NOGA Distribution List, PRF Approver Google doc, UMD GMUN list)
  • Other duties as assigned.
15% -General Office Support
  • Coordinate set-up and clean-up of special events and related logistics such as reserving rooms/AV equipment,maintaining RSVP lists, ordering catering
  • Order office supplies, maintain copier/scanner/printer; schedule servicecalls.
Qualifications

Required Qualifications:
  • High School Diploma/GED and four years ofrelated office experience.
  • Training/education beyond HS may be substituted for some of the years of experience.
  • Demonstratedexperience using Microsoft Office applications.
Preferred Qualifications:
  • Demonstrated experience working withproposals, grants, and contracts.
  • Prior proofreading and editing experience with outstanding attention to detailskills.
  • Ability to handle multiple tasks, effectively prioritize and manage frequent interruptions and be able to focus duringoccasional periods of high stress.
  • Knowledge and experience with University of Minnesota procedures, grants administration,Enterprise Financial System (EFS), and other University systems.
  • Excellent oral and written communication.
  • Demonstratedability to work effectively with individuals from diverse communities andcultures.
Benefits

Working at the University

At the University of Minnesota, you'llfind a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance,allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensivebenefits package that includes:
  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunitiesthrough professional training and degree-seeking programs supported by the Regents Scholarship
  • Low-cost medical,dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employercontribution
  • Public Service Loan Forgiveness (PSLF) opportunity
  • Financialcounseling services
  • Employee Assistance Program with eight sessions of counseling at no cost
Please visit the Office of Human Resources website for more information regardingbenefits.

How To Apply

Applications must be submitted online. To be considered for this position, pleaseclick the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position andattach a resume.

Additional documents may be attached after application by accessing your \\\\\\\"My Job Applications\\\\\\\" page and uploadingdocuments in the \\\\\\\"My Cover Letters and Attachments\\\\\\\" section.

To request an accommodation during the application process, pleasee-mail employ@umn.edu or call (612) 624-8647.

Diversity

The Universityrecognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supportingthe academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

TheUniversity of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color,creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation,gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingentupon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminalconvictions do not automatically disqualify finalists from employment.

About the U of M

University ofMinnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regionaluniversities in U.S. News and World Report's \\\\\\\"America's Best Colleges\\\\\\\" issue.

Overlooking Lake Superior, UMD provides an alternativeto both large research and small liberal arts environments and attracts students looking for a personalized learning experience on amedium-sized campus of a major university.A firm liberal arts foundation anchors a variety of traditional degree programs, as well asprofessional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proudto be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's BestEmployers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer byState (2019, 2022).


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