Workplace Occupancy and Space Planner

This position will support a large, multi-building campus in the Gaithersburg and Rockville, Maryland area. This is an excellent opportunity for someone with a background in corporate real estate, workplace strategy, occupancy planning, or facilities space planning who enjoys combining data analysis with strategic space planning.

The individual in this role will help manage occupancy data, analyze space utilization, forecast future workplace needs, and develop recommendations that support efficient use of office space across a large campus.

Key Responsibilities:

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• Manage and maintain occupancy data, including employee headcount, seating assignments, departmental allocations, vacancies, and building capacity.
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• Analyze space utilization, occupancy trends, availability, and capacity constraints.
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• Develop and maintain reports and dashboards using Excel and Power BI.
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• Support headcount forecasting, supply-and-demand modeling, and future space planning.
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• Develop block-and-stack plans, seating strategies, adjacency studies, and space allocation scenarios.
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• Maintain and support CAFM/IWMS systems and ensure accurate space and occupancy records.
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• Conduct periodic field surveys to verify seating assignments, floor plans, occupancy, and assets.
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• Assist with office moves, restacks, space changes, and coordination with internal stakeholders and vendors.
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• Partner with Facilities, Real Estate, HR, Finance, IT, and business leaders to support workplace planning decisions.
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Qualifications:

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• Experience in occupancy planning, corporate real estate, workplace strategy, facilities planning, or a related field.
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• Strong analytical skills and experience working with complex datasets.
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• Advanced Microsoft Excel skills, including pivot tables, formulas, lookups, data cleansing, and reporting.
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• Power BI experience is strongly preferred.
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• Familiarity with CAFM/IWMS or workplace management platforms such as Archibus, Planon, Serraview, FM, or similar systems.
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• Experience with headcount forecasting, space utilization, capacity planning, and block-and-stack planning.
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• Excellent communication, organization, and problem-solving skills.
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• Ability to manage multiple priorities and work collaboratively with various stakeholders.
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• Experience with AutoCAD, Revit, space planning tools, or move management is a plus.
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Work Environment:

This position is primarily on-site in Gaithersburg and Rockville, MD, with occasional work-from-home flexibility. Travel between campus buildings will be required, along with occasional evening or weekend support during office moves or other campus activities.

Why Consider This Opportunity?

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• Work on a large, dynamic campus with complex workplace planning needs.
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• Play an important role in space optimization and long-term occupancy strategy.
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• Collaborate with business leaders and cross-functional teams.
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• Competitive compensation and benefits, including health insurance, PTO, 401(k) matching opportunity, disability coverage, and additional employee perks.
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