Accountant

OverviewJoin our dynamic team as an Accounting Admin and become a vital part of our financial operations! In this energetic role, you will support the accounting department by managing essential financial data, ensuring accuracy in record-keeping, and assisting with various accounting functions. Your proactive approach and attention to detail will help us maintain seamless financial processes, uphold compliance standards, and contribute to the overall success of our organization. This position offers an exciting opportunity to develop your expertise in corporate accounting while working in a collaborative and growth-oriented environment.ResponsibilitiesAccounting/General:Work independently on assigned tasks and responsibilities, with the understanding that all work is checked for accuracy and completeness.Review, process, and document all transactions within the workflow systemValidate all accounting and non-accounting transactions and ensure timely posting of these transactionsMaintain office organization: managing office supplies, digital and physical filing systems, and vendor documentationGenerate various weekly reports in Excel using both internal and external data (sales movement analyses, financial reports, etc.)Post Office/ Bank/ Local errandsProvide backup coverage and cross-functional support across departmentsPerform all other duties and special projects as assigned. Other duties may be assigned as necessaryPromote a positive working environmentAccounts Receivable:Manage Order changes (qty change, item change, date change)Navigate special situations related to product delivery (returns/redeliver/re-direct, etc.)Create invoices (Email/EDI/Portal)Record receipts / apply cash / deposit checks / verify ACH receiptsFollow up on past due account balances with sales and the customerResearch, verify, and book customer payment deductions and promotional activitiesAccess and maintain customer portals for various needs and communicationsAccounts Payable:Create & send purchase orders to various vendorsProcess receipt of goods and vendor bills in accountingInvestigate and book deductions (recurring & complex/disputable)Queue checks for review and approvalInventory Management:Manage product rotation and order allocations with customers and warehousesInvestigate and process inbound and outbound O/S/D claimsCoordinate and report inbound purchase orders with warehouseCoordinate and schedule inbound/outbound freightMaintain / update customer facing product specificationsCustomer Support and Multimedia:Process new customer applicationsConsumer inquiry and complaint follow up/resolutionInteract and communicate with customers and vendorsMaintain company presence on digital business platforms (GS1, EDI portals, etc.) and social media (Instagram, Facebook, company website)RequirementSoftware proficiency: QuickBooks Online, Microsoft Excel and Office SuiteAttention to detail and organization skillsStrong data entry/manipulation and word processing skillsAnalysis and Problem-solving abilityValid Driver's license and dependable transportationBenefits:401(k) and matchingHealth, dental, and vision insuranceDisability and group term-life insurancePaid time off