Accounts Payable Specialist

Hamilton Jewelers is seeking a detail-oriented and experienced Accounts Payable Specialist to join our Accounting & Finance team. This role is critical to ensuring the accuracy, efficiency, and integrity of our accounts payable operations across all entities within the organization. The ideal candidate will bring strong analytical skills, a deep understanding of AP processes, and the ability to work collaboratively with both internal departments and external vendors. What You'll DoProcess vendor invoices through data entry and three-way matching (invoice, purchase order, receiving documents)Review, reconcile, and process inventory purchase order invoices with proper approval workflowMaintain organized and current accounts payable recordsReconcile vendor accounts, investigate and resolve discrepancies promptlyServe as a point of contact for vendors, addressing inquiries and maintaining positive relationshipsPrepare and execute payment runs, including check processingSupport month-end close activities and special projects as directed by the ControllerMaintain organized, audit-ready records supporting invoice approval, payment, and posting activities.Provide assistance to senior finance leadership as neededWhat We're Looking ForRequired:Proven accounts payable experience with inventory PO-driven invoicesDemonstrated expertise in vendor account reconciliation and dispute resolutionStrong proficiency in Microsoft ExcelExceptional attention to detail and organizational skillsStrong analytical and problem-solving capabilitiesExcellent written and verbal communication skillsPreferred:Experience with NetSuite or similar ERP systemsQualificationsAssociate’s degree in Accounting, Finance, Business Administration, or a related field preferredMinimum of 10 years of accounts payable experienceAbility to perform physical tasks, including reading, writing, walking (including stairs), standing, sitting, kneeling, and lifting up to 25 lbs