Accounts Receivable Manager

Position Overview

A well-established organization in the construction and contracting industry is seeking an Accounts Receivable Manager to oversee customer billing, collections, and project-related receivables. This individual will play an important role in maintaining accurate financial records, supporting project startup activities, and ensuring timely customer payments.

The ideal candidate has a strong background in construction billing, understands project accounting processes, and can effectively manage multiple priorities while maintaining accuracy and building positive customer relationships.

Key Responsibilities

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• Coordinate project startup activities, including customer account setup and project entry within the company's ERP system.
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• Prepare, review, and submit customer invoices in accordance with contractual requirements and project schedules.
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• Monitor outstanding receivables and proactively communicate with customers regarding upcoming and overdue payments.
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• Lead collection efforts to improve payment timeliness and reduce outstanding balances.
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• Prepare and submit supporting documentation, including certified payroll reports, lien waivers, and other required billing materials.
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• Maintain accurate accounting records, billing documentation, and project files in accordance with established procedures.
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• Collaborate with internal project teams and other departments to resolve billing discrepancies and address payment-related issues.
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• Ensure compliance with company policies, accounting procedures, and documentation standards.
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• Identify opportunities for process improvements, training, and increased efficiency within billing and accounts receivable operations.
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• Support departmental training, safety, and professional development initiatives as needed.
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• Perform additional duties as assigned by management.
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Required Qualifications

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• At least 5 years of experience in construction billing, accounts receivable, or a closely related field.
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• Associate degree in accounting, business, or a related discipline, or equivalent practical experience.
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• Working knowledge of project accounting practices, construction billing procedures, and related administrative processes.
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• Strong organizational skills with exceptional attention to detail and accuracy.
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• Proficiency with Microsoft Office applications and general accounting systems.
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• Effective written and verbal communication skills, with the ability to work collaboratively with customers, project personnel, and internal stakeholders.
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• Ability to manage competing priorities, meet deadlines, and respond to requests in a timely manner.
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• Strong multitasking skills and the ability to work efficiently in a deadline-driven environment.
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Preferred Qualifications

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• Experience preparing and processing AIA construction billing documentation.
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• Familiarity with certified payroll reporting requirements and procedures.
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