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Administrative Assistant 1

  • ... New Mexico Courts
  • ... Deming, New mexico, United States
  • ... Full time
  • ... Salary: 18.58 per hour
  • Posted on: Apr 24, 2024
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Administrative Assistant 1   

JOB TITLE:

Administrative Assistant 1

JOB TYPE:

Full-time

JOB LOCATION:

Deming New mexico United States

No

JOB DESCRIPTION:

Full job description

Administrative Office of the Courts


Business Unit: 23600


Administrative Assistant 1 #00054568-23600, Full-Time, Perm, in Deming, NM


# of Positions: 1


Opening Date: 04-23-2024 - Close Date: 04-29-2024


Target Pay Range/Rate: $17.543 - $18.575 hourly OR $ 36,489.44 - $ 38,636 annually


The Sixth Judicial District Court is recruiting for a full-time, classified, Administrative Assistant 1 position #00054568-23200 for the Luna County Adult Drug Court in Deming, New Mexico.
GENERAL STATEMENT OF DUTIES: Acting under direct supervision performs clerical or administrative duties and assists the public. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES
  • The Administrative Assistant 1 is responsible for providing clerical and administrative support.
  • Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.
  • Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.
  • Maintains a docket or calendar of deadlines and appointments.
  • Manages and coordinates the timely processing of documents, correspondence, and records.
  • Manages and tracks information and data using electronic databases.
  • Manages and routes files and information to appropriate destination.
  • Answers telephones, provides customer service, and greets visitors.
  • Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.
  • Takes minutes and provides support to facilitator committees, and staff.
  • Compiles and prepares statistical reports or analysis.
  • May act as site coordinator to coordinate services with outside vendors.
  • Receipts, balances, reconciles and distributes incoming monies.
  • Orders supplies and ensures equipment is maintained.
  • Performs records maintenance and management to include the retention or destruction of records.
  • May assist in the courtroom or with court programs.
  • Other duties as assigned.


    • COMPETENCIES/QUALIFICATIONS
    The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records.

    WORK ENVIRONMENT AND PHYSICAL DEMANDS
    The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
  • This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed


    • BENEFITS
  • Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
  • State paid life insurance, supplemental and dependent life insurance
  • Optional flexible spending accounts for medical, day-care, and travel expenses
  • Paid time off, up to eight (8) weeks
  • Paid time off and retirement buyback
  • Eleven (11) paid holidays
  • Up to 12 weeks of paid parental leave
  • Deferred Compensation 457(b) plan
  • Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
  • Flexible work schedules and alternative work locations*
  • Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
  • Bilingual compensation*
  • Training and career development opportunities
  • Higher education opportunities, educational leave, and tuition reimbursement
  • May qualify for the Public Service Loan Forgiveness Program (PSLF)
  • May receive overtime holiday or shift differential pay*
  • May receive physical fitness leave*

    • *These benefits vary by job classification or need*


    QUALIFICATIONS

    • Education: A high school diploma or GED.


    • Education Substitution: None.


    • Experience: Two (2) years of experience in a secretarial, clerical or related field.


    • Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.













    TO APPLY: Submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form, and proof of education (HS Diploma, GED, or college transcripts) by 4:00 pm Monday, April 29, 2024


    Sixth Judicial District Court

    Attn: Susan Kirker

    PO Box 2339, Silver City, NM 88062 (mailing)

    201 N. Cooper Street, Silver City, NM 88061 (physical)

    Email: sildsck@nmcourts.gov



    PROOF OF EDUCATION IS REQUIRED.


    ANY SUBMISSION THAT DOES NOT CONTAIN ALL ITEMS LISTED IN EITHER OF THE ABOVE OPTIONS, WILL BE CONSIDERED INCOMPLETE.


    EQUAL OPPORTUNITY EMPLOYER

    Position Details

    POSTED:

    Apr 24, 2024

    EMPLOYMENT:

    Full-time

    SALARY:

    18.58 per hour

    SNAPRECRUIT ID:

    S-1714883585-8d91c59647e4373d8cdd77f830bc7c41

    LOCATION:

    New mexico United States

    CITY:

    Deming

    Job Origin:

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    Full job description

    Administrative Office of the Courts


    Business Unit: 23600


    Administrative Assistant 1 #00054568-23600, Full-Time, Perm, in Deming, NM


    # of Positions: 1


    Opening Date: 04-23-2024 - Close Date: 04-29-2024


    Target Pay Range/Rate: $17.543 - $18.575 hourly OR $ 36,489.44 - $ 38,636 annually


    The Sixth Judicial District Court is recruiting for a full-time, classified, Administrative Assistant 1 position #00054568-23200 for the Luna County Adult Drug Court in Deming, New Mexico.
    GENERAL STATEMENT OF DUTIES: Acting under direct supervision performs clerical or administrative duties and assists the public. Finalist(s) may be subject to criminal background checks.

    EXAMPLES OF JOB DUTIES
  • The Administrative Assistant 1 is responsible for providing clerical and administrative support.
  • Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.
  • Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.
  • Maintains a docket or calendar of deadlines and appointments.
  • Manages and coordinates the timely processing of documents, correspondence, and records.
  • Manages and tracks information and data using electronic databases.
  • Manages and routes files and information to appropriate destination.
  • Answers telephones, provides customer service, and greets visitors.
  • Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.
  • Takes minutes and provides support to facilitator committees, and staff.
  • Compiles and prepares statistical reports or analysis.
  • May act as site coordinator to coordinate services with outside vendors.
  • Receipts, balances, reconciles and distributes incoming monies.
  • Orders supplies and ensures equipment is maintained.
  • Performs records maintenance and management to include the retention or destruction of records.
  • May assist in the courtroom or with court programs.
  • Other duties as assigned.


    • COMPETENCIES/QUALIFICATIONS
    The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records.

    WORK ENVIRONMENT AND PHYSICAL DEMANDS
    The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
  • This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed


    • BENEFITS
  • Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
  • State paid life insurance, supplemental and dependent life insurance
  • Optional flexible spending accounts for medical, day-care, and travel expenses
  • Paid time off, up to eight (8) weeks
  • Paid time off and retirement buyback
  • Eleven (11) paid holidays
  • Up to 12 weeks of paid parental leave
  • Deferred Compensation 457(b) plan
  • Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
  • Flexible work schedules and alternative work locations*
  • Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
  • Bilingual compensation*
  • Training and career development opportunities
  • Higher education opportunities, educational leave, and tuition reimbursement
  • May qualify for the Public Service Loan Forgiveness Program (PSLF)
  • May receive overtime holiday or shift differential pay*
  • May receive physical fitness leave*

    • *These benefits vary by job classification or need*


    QUALIFICATIONS

    • Education: A high school diploma or GED.


    • Education Substitution: None.


    • Experience: Two (2) years of experience in a secretarial, clerical or related field.


    • Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.













    TO APPLY: Submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form, and proof of education (HS Diploma, GED, or college transcripts) by 4:00 pm Monday, April 29, 2024


    Sixth Judicial District Court

    Attn: Susan Kirker

    PO Box 2339, Silver City, NM 88062 (mailing)

    201 N. Cooper Street, Silver City, NM 88061 (physical)

    Email: sildsck@nmcourts.gov



    PROOF OF EDUCATION IS REQUIRED.


    ANY SUBMISSION THAT DOES NOT CONTAIN ALL ITEMS LISTED IN EITHER OF THE ABOVE OPTIONS, WILL BE CONSIDERED INCOMPLETE.


    EQUAL OPPORTUNITY EMPLOYER

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