Administrative Assistant and Office Manager

Company Description: Our Firm, founded in 2011, is a multi-family office and institutional asset manager, managing approximately $4 billion on behalf of endowments, foundations, non-profits, and high-net-worth families. Our Firm invests across the entire asset class spectrum, spanning equity, fixed income, and alternative investments, in vehicles ranging from ETFs/Mutual Funds, Limited Partnerships (LPs), custom separate accounts, and public and private co-investments. The firm employs 18 people full-time and has offices in New York City and Charleston South Carolina. Role Description: The Assistant and Office Manager provides high-level administrative and operational support to firm partners while ensuring the smooth day-to-day functioning of the NYC office. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Provide high-level executive support to firm partners, delivering near 24/7 availability in a fast-paced, high-stakes environmentManage complex calendars and scheduling across multiple executives, time zones, and prioritiesCoordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute changesServe as primary manager of the NYC office, overseeing day-to-day operations and ensuring a seamless in-office experienceLead vendor management, including sourcing, onboarding, relationship management, issue resolution, and billingHandle ad hoc requests and personal administrative tasks for firm partners with discretion and efficiencyMaintain discretion while handling sensitive information and executive communicationsQualifications: Strong interest in faith-based communities and the ability to engage with them authentically and respectfully.3+ years of experience supporting senior executives in a fast-paced, professional environment (finance, investment, or similar preferred)Proven ability to manage complex calendars, scheduling, and travel logistics across multiple stakeholders and time zonesExperience managing office operations, including vendor relationships and day-to-day facilities needsExceptional organizational skills with the ability to juggle competing priorities and shift seamlessly as needs changeStrong written and verbal communication skillsNotary Public certification preferred, or willingness to obtain certification upon hireWhy Join Us: Join a dynamic investment firm where you’ll play a critical role supporting senior partners and shaping the day-to-day operations of the business. This is an opportunity for someone who thrives in a high-accountability environment and enjoys being at the center of the action.