Administrative Assistant/Bookkeeper

Company Description Northern Lancaster County Authority is a municipal authority that provides essential utility services to residents and businesses in the northern Lancaster County region. The organization focuses on reliable service delivery, sound financial management, and compliance with local and state regulations. Team members work in a small, community-oriented environment where accuracy, accountability, and public service are highly valued. The Authority offers opportunities to contribute directly to community well-being through efficient administrative and financial support. Employees are encouraged to maintain high professional standards and a strong customer service mindset.GENERAL SUMMARY: Under general direction, perform all administrative tasks not undertaken by Superintendent. Maintain financial records, assess billing charges, receive and record utility payments, prepare payroll, compose correspondence as needed.  ESSENTIAL DUTIES AND RESPONSIBILITIES:1.  Prepare payroll; create and initiate direct deposits for paychecks; file tax liability payments, tax returns and year-end reconciliations. Transfer funds from operating account into payroll account.2.  Prepare quarterly billing and upload to Caselle for processing. Assess late penalties and interest. Record returned payment fees and legal fees. Prepare and mail monthly delinquency invoices. Track delinquencies and mail correspondence regarding legal actions pertaining to Board policy. 3.  Enter financial transactions into QuickBooks. Reconcile monthly bank accounts, prepare monthly financial statements/reports for board meetings. Enter vendor invoices and print checks. Prepare monthly board meeting minutes. Prepare annual budget. Provide auditors with requested documentation.4.  Maintain Utility Management software. Set up new connections, new customers; prepare final sewer certifications for settlements and update records for customer changes. Download electronic payments received and import them into utility software. Enter payments received at office. JOB SPECIFICATIONS:     * Indicates developed after employmentKnowledge:·     Comprehensive knowledge of bookkeeping and payroll.·     Comprehensive knowledge of Quickbooks and Caselle Utility Management software.*·     Knowledge of Microsoft Excel, Microsoft Word and Microsoft OutlookSkills:·     Friendly customer service·     Fast and efficient typing·     Organizational skills·     Time managementAbilities:·     Ability to multitask, maintain focus and concentration with minimal interruptions.·     Ability to communicate effectively in oral and written form.·     Ability to carry out written and oral instructions.·     Ability to organize tasks to meet appropriate time schedules.·     Ability to work independently.Education/Employment:Any combination of education and experience that indicates possession of the skills, knowledge and abilities listed above.