Administrative Assistant

Administrative Assistant – Location: New York, NY (Midtown Manhattan – 100% On-Site)Position Type: Contract (~6 Months, Nov 2026 – May 2027)Schedule: Monday – Friday, 8:45 AM – 4:45 PMOverviewWinston Staffing is seeking a poised, proactive Administrative Assistant for a 6-month contract supporting a prominent executive in a Midtown Manhattan. This role balances day-to-day administrative coordination with discreet personal hospitality. You will receive a thorough 1-on-1 handover from the departing incumbent and ongoing support from the executive’s administration team.Core ResponsibilitiesCalendar Management: Coordinate business and personal schedules in Outlook, proactively managing shifting priorities and resolving conflicts.Dining & Hospitality: Arrange daily breakfast, lunch, and dinner meetings; coordinate catering, table readiness, and private dining reservations.Guest & Meeting Support: Greet visitors, prepare meeting spaces, and manage videoconference links and materials.Travel Logistics: Book car services, commercial travel, hotel accommodations, and build detailed itineraries.Expense & Invoice Administration: Reconcile receipts and process expense reports and invoices for the executive, driver, and administrative staff.Office & Residence Coordination: Track mail/packages, monitor office inventory, place supply orders, and maintain confidential digital and physical filing systems.Key RequirementsExperience: 2–5 years of administrative experience in a corporate suite, family office, boutique firm, or high-end private residence.Technical Skills: Fluent in Microsoft Office (advanced Outlook calendaring, Word, Excel).Interpersonal Polish: Refined professional etiquette, high emotional intelligence, and absolute discretion regarding confidential matters.Work Style: Self-starter with high accuracy, rigorous follow-through, and the ability to work independently with minimal guidance.Availability: Full commitment to the contract dates (Nov 30, 2026 – May 21, 2027).To ApplySubmit your resume for immediate, confidential consideration through Winston Staffing.