Administrative Assistant - Part Time

Company Overview CES does not offer current or future employment sponsorship to work in the U.S. Applicants must be authorized to work in the United States without employer sponsorship, now or in the future.All Applicants must be within commutable distance to the NYC, NY office. Founded in 1994, Consulting Engineering Services (CES) is a mechanical, electrical, plumbing, fire protection engineering and commissioning firm with 200 employees in eight national offices. CES specializes in the design of custom building systems for projects across the United States. We are a dedicated team of knowledgeable professionals focused on listening attentively and investigating thoroughly to identify unique solutions. We are passionate about providing sustainable and efficient design across all sectors of our portfolio, ranging from high-end residential estates, K12 learning environments, public safety facilities, commercial workspaces, hospitals, libraries and many more.At CES, relationships matter – inside and out. Client advocacy is ingrained in our culture because we recognize that how we are with each other truly matters. As our office continues to grow, we still maintain a familial atmosphere founded on respect and support for one another.Visit us at: Consulting Engineering Services CO, CT, MA, NH, NYC, FL, TX, MT (ceseng.com) CES is seeking a Part-Time (20 hours a week) Administrative Assistant to join our NYC, NY office. Position SummaryThis is a part-time role responsible for supporting the NYC office with administrative tasks. Essential FunctionsKeep office supplies stocked, and order supplies as needed.Assist the Office Manager in CT with organizing company events for NYC office.Schedule lunch and learn trainings for NYC office. Coordinate with vendors and staff to schedule events and plan for meal requirements as necessary. Arrange for NYC employees’ travel including hotels, flights, and other transportation for staff to attend project site meetings and training opportunities.Assist with promotional projects, including client mailings, holiday baskets/cards, and CES logo wear. Assist HR department with small tasks.Support NYC office with administrative tasks.Prepare and package express mail and regular shipments for UPS, FedEx, and USPS. Distribute incoming shipments throughout the day.Perform other administrative duties as assigned by the Management. RequirementsHigh School DiplomaMinimum of 1 year experience in a related position preferred.Basic knowledge of office administration.Must be able to demonstrate strong organizational and interpersonal skills with excellent judgement.Strong written and oral communication skills.Must be able to multi-task in a busy, deadline driven environment in a calm and collected manner.Must be flexible to work extended hours on rare occasions and with advanced notice.Qualifications·      Willingness to learn new skills, technology and processes.·      Willingness to assist other departments/employees with small tasks. Benefits Eligibility: This position is not eligible for participation in the Company’s employee benefit plans or programs, except for eligibility to participate in the Company’s 401(k) retirement plan upon satisfaction of all applicable eligibility and participation requirements set forth in the governing plan documents. This position is also eligible for sick paid leave based on NYC’s sick pay leave laws. Pay: $25 / hourWe are an Equal Opportunity Employer