Administrative Coordinator

Administrative Coordinator / Executive AssistantLocation: San Diego, CA (Onsite)Pay Rate: $26.72–$34.71/hour, depending on experienceEmployment Type: Short-Term Contract (through December 2026)Position OverviewBioPhase is seeking an experienced Administrative Coordinator / Executive Assistant to support a leading organization in the life sciences and research industry in San Diego. This is a short-term contract opportunity through the end of 2026, ideal for a highly organized administrative professional who thrives in a fast-paced, collaborative environment.The ideal candidate will have experience supporting senior leadership, coordinating complex schedules, arranging travel, processing expenses, and assisting with various administrative projects and events.Key ResponsibilitiesProvide high-level administrative support to leadership and department personnel.Manage calendars, coordinate meetings, and assist with scheduling across multiple teams.Arrange domestic and international travel, process expense reports, and reconcile credit card transactions.Coordinate meetings, seminars, conferences, and special events.Prepare, edit, and maintain presentations, reports, correspondence, and other documentation.Assist with tracking project timelines, deadlines, and departmental activities.Coordinate with internal departments, external partners, and vendors.Support grant-related administrative activities, including documentation, reporting, and tracking, as needed.Assist with general office operations, supply ordering, and other administrative tasks.QualificationsAssociate degree or equivalent combination of education and experience; bachelor's degree preferred.Minimum of 4 years of professional administrative support experience, preferably supporting senior leadership or multiple departments.Strong calendar management, travel coordination, and expense reporting experience.Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.Excellent organizational, communication, and multitasking skills.Strong attention to detail and ability to manage competing priorities independently.Experience in biotechnology, life sciences, healthcare, academia, or research environments is a plus.Experience with SAP Concur, grant administration, or research-related documentation is a plus.Additional InformationShort-term contract assignment anticipated to run through December 2026.Onsite position in San Diego, CA.Competitive hourly compensation based on qualifications and experience.