Administrative Project Coordinator (Global Law Firm)

Position: Administrative Project Coordinator (Global Law Firm)Location: Washington, D.C. (Hybrid)Company: Prestigious Global Law FirmComp Package: Base Salary up to $100K, Year-End Discretionary Bonus, Paid Time Off, Comprehensive Benefits, 401(k), Professional Development Opportunities, and MoreSummaryJoin a prestigious global law firm as an Administrative Project Coordinator, providing high-level, concierge-style administrative and project support to attorneys, Global Directors, and Assistant Directors. Working closely with attorneys and business services professionals across the Firm, you’ll coordinate complex travel and scheduling, support document management and business development activities, assist with client and internal meetings, and manage a variety of time-sensitive projects and administrative requests.Responsibilities For Administrative Project CoordinatorProvide high-level administrative support to attorneys and business services professionals, including calendar management, time entry, expense reports, administrative requests, and special projectsCoordinate complex domestic and international travel arrangements, including visa-related materials and passport renewal applications, while working with other Firm offices as neededManage document organization, records retention, presentations, conference materials, mail, invoices, and other administrative tasks while maintaining accuracy and confidentialitySupport business development activities, including preparing engagement letters and new matter memoranda, assisting with conflicts processes, and maintaining contacts and business activities in InterActionCoordinate internal and client meetings with Conference Services, including audio-visual, catering, external vendors, business meals, and other client-related arrangementsProvide exceptional client and visitor service, including coordinating reception coverage, answering calls, facilitating conference and video calls, and assisting with client bills in coordination with Client Accounting and attorneysCollaborate with Firm departments and business services professionals on complex assignments, troubleshoot administrative and technology-related issues, and support department initiatives and other special projectsQualifications For Administrative Project CoordinatorBachelor's degree required2+ years of related experience in a law firm or professional services environmentStrong organizational and project management skills with the ability to prioritize multiple assignments, shifting responsibilities, and time-sensitive deadlinesExcellent written and verbal communication skills with a high level of professionalism and a strong commitment to client serviceProficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; advanced Excel skills, including PivotTables, Filters, and Conditional Formatting, preferredAbility to handle sensitive and confidential information, exercise initiative and sound judgment, and work effectively both independently and as part of a team in a fast-paced environmentMust be a Notary Public licensed in D.C., Virginia, or Maryland, or able to obtain a commission within six months of joining the Firm; flexibility to adjust hours as needed to meet business requirements