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Commerce Specialist 3

In Western Australia United States

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Commerce Specialist 3   

JOB TITLE:

Commerce Specialist 3

JOB TYPE:

Full-time

JOB LOCATION:

Multiple Locations Statewide, WA Western Australia United States

JOB DESCRIPTION:

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com/images/AgencyImages/jobposting/1924/jobpostings/image/Logo__Standard_RGB.
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Commerce Specialist 3

At the Department of Commerce we strive to be creative, collaborative, and trusted.
We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work.
We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected.
We cultivate an environment in which we continuously learn, and we own our work.


We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve.
Together, we can build a brighter and more inclusive future.


The Housing Division (HD) partners with local governments, Tribes, housing authorities, nonprofits and other organizations to develop and preserve affordable housing, promote individual and family self-sufficiency, and reduce adult and youth homelessness.
This position works in the Office of Family and Adult Homelessness (OFAH) in the Homelessness Assistance Unit (HAU) of HD and reports to the OFAH Compliance Manager.
The OFAH manages state and federal funding and supports state efforts to reduce family and adult homelessness through the goals identified in the Homeless Housing Strategic Plan.
This position will work on the federal team to administer the states federal grants with local governments and nonprofits serving adults and families statewide.


This position will work on federally funded homeless housing grants, overseeing contract management and compliance.
Specifically, this position will develop grant applications and contracts, conduct financial and administrative risk assessments and monthly fiscal monitoring, provide technical assistance and training to meet grant fiscal and administrative requirements, collect data for funding formulas, work across units to meet reporting requirements, and manage operating budgets.


Duties:
The following are some of the duties that will be performed in this role:

Grant Management
Develop and maintain funding applications and procedures, grant guidelines and risk assessment/monitoring tools for federally funded grants.

Develop, negotiate and monitor technical aspects of complex contracts with local government, community organizations and public and private entities.

Make professional level decisions, recommendations and provide program oversight.

Serve as the lead for any grant related communications, process improvements, meetings, reporting proposals/actions.

Work with supervisor on grant formula and allocations, track spending, review housing data systems and analyze program performance.

Provide advanced technical assistance and training to meet grant requirements, performance outcomes and ensure accountability for funding.

Develop and maintain cooperative relationships with grantees, county government staff and representatives.

Participate in team and unit meetings to review grant activities, priorities and procedures and handle complex and conflicting issues.

Duty: Fiscal Management
Analyze grantee budgets and track expenditures, develop and amend budgets and approve expenditures in CMS.
Update internal budget documents, prepare budget modification forms and communicate all changes to relevant staff.

Work closely with HDs fiscal team and the OFAH team to develop and adjust program budgets, prepare and review monthly and quarterly reports and expenditures, determine where budgets are over and/or underspent, and reconcile expenditures with general ledger.

Duty: Risk Assessment and Grantee Monitoring

Develop risk assessments and monitoring compliance tools and reports.
Evaluate grant activities and monitor grant compliance by reviewing fiscal and service delivery to ensure compliance and effectiveness.
Provide advanced technical level assistance and training to meet local agencies and grantees needs and to ensure accountability.
Assist in program evaluation of technical support services for continuous process improvement.

Duty: Communications

Prepare newsletter and spotlights, various features.

Respond to web requests.

Manage Secure File Transfer accounts.

Respond to constituents.


Required Qualifications:

  • Seven years total of a combination of formal education, beyond high school equivalence (to include relevant college level coursework, technical and/or vocational education and/or certification programs) and professional experience as described, which could include but are not limited to:

  • Four years of formal education ANDThree years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including contract management, service delivery or program administration.
OR
  • Five years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including service delivery or program administration and lived experience (see below for definition of lived experience) and 2 years of formal education.
OR
  • Seven years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including service delivery or program administration.
  • Two years of formal education plus five years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including service delivery or program administration.

  • A graduate or advanced degree may substitute for one year of the required professional experience.

Lived experience with housing instability and/or experience navigating and receiving services from public systems such as homeless and housing services systems, foster care, the criminal legal system, or behavioral health system will substitute for two years of professional experience.


What is lived experience? Lived experiences is relevant expertise derived from the accumulated personal life and professional experiences of an individual.
Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid experience, academic or a combination of experiences.
The above listed experience will demonstrate that a candidate possesses the necessary knowledge, skills, abilities, and competencies to successfully qualify for and perform the duties of the position

Desired Qualifications
Lived experience navigating the homeless crisis response system.

Experience interpreting, writing, and applying detailed policies and procedures.

Excellent communication skills including writing and presenting information to diverse audiences.

Established ability to manage multiple, competing priorities and meet deadlines with high degree of accuracy.

Strong emotional intelligence, adaptive, resilient and regularly expects and receives feedback.

Demonstrated knowledge of state and federal homeless funding, including specific knowledge about the states primary homeless crisis response system grants.

Committed to continuous quality improvement on homeless housing program access and outcomes for people most impacted by homelessness.

Knowledge of specific housing and fiscal data systems such as, the Department of Commerce Contracts Management System (CMS) and the Homeless Management Information System (HMIS).

Demonstrated knowledge of homeless housing best practices including Housing First principles, low barrier program access, trauma informed service delivery and coordinated entry into homeless systems.

Knowledge of how equity issues impact the housing crisis and contribute to disproportionalities in the homeless population.


To be considered, your application should include:

  • A complete and detailed online application.
  • A cover letter (enter online).
  • At least three (3) professional references (enter online).

For questions about this recruitment, contact Elly Price at Elly.
Price@commerce.
wa.
gov.

Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required.
If selected, you will need to travel to pick up equipment and receive instruction.
Many Commerce employees work remote or have a hybrid schedule.


Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages).
DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.
wa.
gov
.


Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer.
We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.




Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

84192 per year

SNAPRECRUIT ID:

S-1707365537-3e9049ae2958baa17ab447a8eec7a531

LOCATION:

Western Australia United States

CITY:

Multiple Locations Statewide, WA

Job Origin:

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Commerce Specialist 3

At the Department of Commerce we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve. Together, we can build a brighter and more inclusive future.

The Housing Division (HD) partners with local governments, Tribes, housing authorities, nonprofits and other organizations to develop and preserve affordable housing, promote individual and family self-sufficiency, and reduce adult and youth homelessness. This position works in the Office of Family and Adult Homelessness (OFAH) in the Homelessness Assistance Unit (HAU) of HD and reports to the OFAH Compliance Manager. The OFAH manages state and federal funding and supports state efforts to reduce family and adult homelessness through the goals identified in the Homeless Housing Strategic Plan. This position will work on the federal team to administer the states federal grants with local governments and nonprofits serving adults and families statewide.

This position will work on federally funded homeless housing grants, overseeing contract management and compliance. Specifically, this position will develop grant applications and contracts, conduct financial and administrative risk assessments and monthly fiscal monitoring, provide technical assistance and training to meet grant fiscal and administrative requirements, collect data for funding formulas, work across units to meet reporting requirements, and manage operating budgets.

Duties:
The following are some of the duties that will be performed in this role:

Grant Management
Develop and maintain funding applications and procedures, grant guidelines and risk assessment/monitoring tools for federally funded grants.
Develop, negotiate and monitor technical aspects of complex contracts with local government, community organizations and public and private entities.
Make professional level decisions, recommendations and provide program oversight.
Serve as the lead for any grant related communications, process improvements, meetings, reporting proposals/actions.
Work with supervisor on grant formula and allocations, track spending, review housing data systems and analyze program performance.
Provide advanced technical assistance and training to meet grant requirements, performance outcomes and ensure accountability for funding.
Develop and maintain cooperative relationships with grantees, county government staff and representatives.
Participate in team and unit meetings to review grant activities, priorities and procedures and handle complex and conflicting issues.
Duty: Fiscal Management
Analyze grantee budgets and track expenditures, develop and amend budgets and approve expenditures in CMS. Update internal budget documents, prepare budget modification forms and communicate all changes to relevant staff.
Work closely with HDs fiscal team and the OFAH team to develop and adjust program budgets, prepare and review monthly and quarterly reports and expenditures, determine where budgets are over and/or underspent, and reconcile expenditures with general ledger.
Duty: Risk Assessment and Grantee Monitoring

Develop risk assessments and monitoring compliance tools and reports.
Evaluate grant activities and monitor grant compliance by reviewing fiscal and service delivery to ensure compliance and effectiveness.
Provide advanced technical level assistance and training to meet local agencies and grantees needs and to ensure accountability.
Assist in program evaluation of technical support services for continuous process improvement.

Duty: Communications

Prepare newsletter and spotlights, various features.
Respond to web requests.
Manage Secure File Transfer accounts.
Respond to constituents.

Required Qualifications:

  • Seven years total of a combination of formal education, beyond high school equivalence (to include relevant college level coursework, technical and/or vocational education and/or certification programs) and professional experience as described, which could include but are not limited to:

  • Four years of formal education ANDThree years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including contract management, service delivery or program administration.
OR
  • Five years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including service delivery or program administration and lived experience (see below for definition of lived experience) and 2 years of formal education.
OR
  • Seven years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including service delivery or program administration.
  • Two years of formal education plus five years of professional experience in community, trade or economic development with a focus in homeless housing programs (or other human service programs), including service delivery or program administration.
  • A graduate or advanced degree may substitute for one year of the required professional experience.

Lived experience with housing instability and/or experience navigating and receiving services from public systems such as homeless and housing services systems, foster care, the criminal legal system, or behavioral health system will substitute for two years of professional experience.

What is lived experience? Lived experiences is relevant expertise derived from the accumulated personal life and professional experiences of an individual. Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid experience, academic or a combination of experiences. The above listed experience will demonstrate that a candidate possesses the necessary knowledge, skills, abilities, and competencies to successfully qualify for and perform the duties of the position

Desired Qualifications
Lived experience navigating the homeless crisis response system.
Experience interpreting, writing, and applying detailed policies and procedures.
Excellent communication skills including writing and presenting information to diverse audiences.
Established ability to manage multiple, competing priorities and meet deadlines with high degree of accuracy.
Strong emotional intelligence, adaptive, resilient and regularly expects and receives feedback.
Demonstrated knowledge of state and federal homeless funding, including specific knowledge about the states primary homeless crisis response system grants.
Committed to continuous quality improvement on homeless housing program access and outcomes for people most impacted by homelessness.
Knowledge of specific housing and fiscal data systems such as, the Department of Commerce Contracts Management System (CMS) and the Homeless Management Information System (HMIS).
Demonstrated knowledge of homeless housing best practices including Housing First principles, low barrier program access, trauma informed service delivery and coordinated entry into homeless systems.
Knowledge of how equity issues impact the housing crisis and contribute to disproportionalities in the homeless population.

To be considered, your application should include:

  • A complete and detailed online application.
  • A cover letter (enter online).
  • At least three (3) professional references (enter online).

For questions about this recruitment, contact Elly Price at Elly.Price@commerce.wa.gov.
Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.

Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.



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