Dispatch Coordinator

Position Overview The Warehouse Logistics Coordinator supports daily warehouse operations by managing paperwork, billing documentation, container scheduling, and communication between warehouse staff, forklift operators, and incoming truck drivers. This is a fast-paced, hands-on role that requires strong organization, clear verbal communication, and accuracy with records and reports.Day-to-Day Tasks:Maintain accurate records and track information in Microsoft ExcelCompose, respond to, and manage professional correspondence in Microsoft OutlookFollow billing procedures and process and maintain accurate documentationPrepare, organize, and maintain departmental reports as requiredCommunicate work assignments and give clear instructions to forklift operators to support daily operationsCommunicate with drivers about their loads, provide relevant instructions, and help coordinate daily activitiesCommunicate updates, instructions, and operational information clearly and efficiently by radioPlace container orders and coordinate arrivals according to operational requirementsMaintain accurate container order records, organize paperwork, and keep documentation accessibleTravel regularly between the warehouse and the external guard shack to retrieve bills and related paperwork; trip frequency varies with daily container volumeJob Requirements:Working proficiency in Microsoft Excel — data entry, tracking, and record keepingExperience with Microsoft Outlook and professional email etiquetteFamiliarity with billing procedures and documentationAbility to prepare and maintain reportsStrong verbal communication skills; able to interact professionally and confidently with employees, truck drivers, and other personnelAbility to give clear direction to forklift operators and truck driversAbility to operate a two-way radioStrong organizational and recordkeeping skillsAbility to pass the Mallory pre-employment testPhysical requirements:Ability to stand and walk extended distances throughout the workdayFrequent walking between the warehouse and the external guard shack, with frequency depending on daily container volumeAbility to work in a warehouse environment