Document Manager

We are looking for a detail-oriented Document Manager to support a Contract assignment in Honolulu, Hawaii. This role focuses on organizing physical and electronic records, coordinating document digitization efforts, and helping maintain an orderly flow of information across the office. The position also includes calendar support and requires someone who is comfortable working afternoon hours in a detail-oriented office setting.

Responsibilities:

• Oversee the preparation, organization, and tracking of files to ensure records are accurate, accessible, and ready for digitization.

• Partner with an external digital records provider to convert paper documents and select bound materials into electronic formats.

• Review scanned materials for completeness and clarity, resolving issues so digital files meet quality standards.

• Compile and arrange documents in a logical structure to support efficient storage, retrieval, and ongoing record maintenance.

• Manage appointment and scheduling activities using Google Calendar, keeping timelines and meetings properly coordinated.

• Maintain document control practices that protect confidentiality and support consistent handling of sensitive information.

• Assist with afternoon office coverage from Monday through Friday, ensuring document-related tasks remain on schedule.

• At least 1 year of experience in document control, records coordination, or a similar administrative support role.

• Hands-on experience scanning, indexing, and organizing high volumes of documents with strong attention to detail.

• Familiarity with Google Calendar and general calendar coordination for appointments or internal scheduling needs.

• Ability to work efficiently with both paper files and digital record systems in a structured office environment.

• Strong organizational skills with the ability to prioritize multiple tasks and maintain accuracy under routine deadlines.

• Detail-oriented presentation and willingness to follow a conservative office dress code.

Preference will be given to Oahu residents for this on-site position. Please contact Kawena Bautista for more information 808-379-3849.