Document Services Supervisor

Document Services Supervisor

Location: New York, NY | Hybrid Schedule

EDGAR Filing Experience Required

3 days in office per month

Seeking an experienced Document Services Supervisor to oversee daily operations and document production for a law firm in NYC. This role combines team leadership with hands-on responsibility for preparing, formatting, proofreading, and finalizing complex legal documents in accordance with firm standards, court requirements, and client specifications.

The ideal candidate has strong legal word processing expertise, exceptional attention to detail, and experience managing document production workflows and tight deadlines in a law firm environment.

Key Responsibilities

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• Team Leadership: Supervise daily department operations, organize workflows, monitor performance, conduct year-end reviews, and provide coaching and guidance to team members.
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• Legal Document Production: Create, format, edit, and finalize pleadings, motions, briefs, contracts, correspondence, memoranda, and transactional documents.
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• Quality Control: Proofread documents for accuracy, grammar, consistency, formatting, and compliance with firm standards and court requirements.
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• Document Comparison: Generate redlines, manage tracked changes, compare document versions, and prepare clean final documents.
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• Court Filing Support: Create and update tables of contents and tables of authorities, ensuring accurate page references and compliance with court rules.
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• Template Management: Maintain and develop document templates to support consistent formatting and firm requirements.
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• Document Conversion: Convert and clean up PDFs and other externally sourced files while preserving formatting integrity.
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• Workflow and Deadline Management: Prioritize assignments and coordinate with attorneys and staff to meet critical court filing, EDGAR filing, and client deadlines.
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• EDGAR Filing Coordination: Oversee EDGAR processing workflows in partnership with paralegals, monitor filing accuracy and deadlines, coordinate department training, and ensure filing software remains current.
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• Communication and Collaboration: Respond to requests, clarify document requirements, provide status updates, and resolve production issues.
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Qualifications

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• Prior legal word processing or document production experience within a law firm.
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• Advanced Microsoft Word proficiency, including styles, complex formatting, track changes, cross-references, bookmarks, and automated features.
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• Experience supervising or coordinating a document services, legal word processing, or document production team.
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• Strong proofreading, editing, and quality control skills, including familiarity with legal terminology and citation formats.
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• Familiarity with document management systems, PDF software, Excel, and PowerPoint.
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• Typing speed of at least 80 words per minute.
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• Excellent organizational and communication skills, with the ability to manage multiple priorities under tight deadlines.
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• College degree strongly preferred.
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